Office 365: SharePoint vs Microsoft Teams – Understanding the Differences in o365

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In the modern SharePoint workplace  – Microsoft Teams is a buzz word. Today we will learn what is Microsoft Teams and what are the difference between Microsoft Teams and SharePoint online.

Microsoft Teams vs SharePoint

Both Microsoft Teams and SharePoint are used for collaboration, however they are different two products in the Office 365 family – both they have different goals and objectives in the collaboration world. In fact these two are very small part of Office 365 family.

Whatever teams we create in the Microsoft Teams – internally it creates a team site SharePoint online, so the back end of Microsoft Teams is SharePoint.

So as per my analysis comparing SharePoint with Microsoft Teams is invalid –  as both has its own needs, values and scope to the business.

In a short brief, SharePoint has been used for document management system over a decades on the other hand Microsoft Teams being a new, next-generation collaboration system – which is mainly used for channelizing your development teams to bring more collaboration between team members – its recommended to use Microsoft Teams for team communication, one of the major advantages of Microsoft Teams is documentation, whatever your project team member communicates with each other will be documented to the respective channel.

 

 

Advantages of Microsoft Teams and SharePoint integration:

As we know that SharePoint has been used for document management system over a decades and in order to communicate with project team members we used to use other communication software like Skype for business which was not integrated with SharePoint so business was facing lot of challenges. And with the new integrated collaboration with Microsoft Teams and SharePoint now seamlessly project team member can communicate with each other which increase the team productivity.

For an example, the business users and project team members do not need to directly open the SharePoint site – they can just use the Microsoft Teams and their all stuff like document management works or meetings which will be handled from single place, i.e. Microsoft Teams but the actual data will be stored in the SharePoint site.

  • Users easily can access all the files from a single consolidated place.
  • Through single consolidated search system – users can easily find their files in which files they have access to.
  • Thru tab based – users can manage their files.
  • Easily Microsoft Teams can be integrated with Microsoft flow or Power Automate to trigger any events.
  • Users do not need to go to SharePoint to create a team site – easily the SharePoint team site can be created from Microsoft Teams.

 

Real time example of Microsoft Teams and SharePoint integration:

Microsoft Teams – SharePoint Migration Team SharePoint Site – SharePoint Migration Team

Microsoft Teams SharePoint Integration
Microsoft Teams SharePoint Integration

Microsoft Teams SharePoint Integration
Microsoft Teams SharePoint Integration

In the above example – we can see that the teams what we have in Microsoft Teams, the same has been created as a SharePoint team site. So both are tightly coupled – SharePoint is the back end of Teams and we can say Microsoft Teams cannot survive without SharePoint.

 

 

Summary:

Thus, in this article we have learned the below topics:

  • What is Microsoft Teams?
  • What is SharePoint?
  • Comparison between Microsoft Teams and SharePoint.
  • How Microsoft Teams integrated with SharePoint.
  • What are the business needs of Microsoft Teams.
  • When we create Microsoft teams what happens in SharePoint.
  • Can Microsoft Teams survive without SharePoint?

 

See Also

 

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