Office 365: Add Channel in Microsoft Teams – o365

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From my previous two articles 1. Getting started with Microsoft Teams in Office 365 and 2. How to create Teams in Microsoft Teams – Office 365 we have learned about what is Microsoft Teams and how to install and configure Microsoft Teams from Microsoft 365 admin center and how to create teams in Microsoft Teams.

In this article we will learn about how to add channel in Microsoft Teams. Before starting that little lets brief about Microsoft Teams Channel.

What is teams in Microsoft Teams?

Microsoft Teams are a collection of people where they work in various project in the organization – for each project team we can create separate team using that they can communicate each other and work more collaborative way and they can share content, tools etc among each other within the organization.

  • Teams can be created as private –  this is to only invited users.
  • Teams can also be created as public – this is open for anyone within the organization and can join.

Note:

  • In public teams we can have maximum 5000 members.

 What is channel in Microsoft Teams?

Channels are dedicated sections within a team to maintain the conversations more organized – the conversations could be anything, whatever is related to the particular team. The channel is built around a topic – and the topic could be “Team Events”, projects related discussion or just for fun etc. This is the place where team hold meetings – have conversation with each other and work on Shared file.

The channel is core place where the work actually gets done. The channel can be extended with apps that include connectors, tabs and bots.

There are two types of channel:

  • Standard – Accessible to everyone on the team
  • Private – Accessible only to a specific group of people within the team

Now we know what is Microsoft Teams and channel. So lets dive into channel – how to create it – then we will realize the real value of channel in the Teams.

Step by step process to add channel in the Microsoft Teams:

Login to https://teams.microsoft.com or open Microsoft teams desktop app(in fact this is the recommended one).

Microsoft Teams - Channel- SharePoint Integration
Microsoft Teams – Channel- SharePoint Integration

Then we will land into the “Create a channel for <team name> team” page.

Enter the below.

  • Channel name
  • Description (optional)
  • Privacy
  • Automatically show this channel in everyone list(optional).
Microsoft Teams-Channel-SharePoint Integration
Microsoft Teams-Channel-SharePoint Integration

In Privacy we have:

  • Standard – Accessible to everyone on the team
  • Private – Accessible only to a specific group of people within the team

Microsoft Teams-Channel-SharePoint Integration2

Click on Add button.

Microsoft Teams-Channel-SharePoint Integration
Microsoft Teams-Channel-SharePoint Integration

Adding the channel status is being displayed.

Microsoft Teams-Channel-SharePoint Integration
Microsoft Teams-Channel-SharePoint Integration

Then we can see the channel home page:

Microsoft Teams-Channel-SharePoint Integration
Microsoft Teams-Channel-SharePoint Integration

Lets see what happens in SharePoint online when we create a channel in Microsoft Teams:

Login to the SharePoint Migration Team site “https://globalsharepoint2019.sharepoint.com/sites/SharePointMigrationTeam” which was created thru the Microsoft Teams.

Here, we can see that the channel “SharePoint Migration Team – Channel”  what we have created in Microsoft Teams – is created as a folder inside the default “Documents” library. So we can say that channel in Microsoft Teams is nothing but a folder in SharePoint “Documents” library under the particular team site.

Note:

The “General” folder what we can see here in “Documents” library is – a folder which was created automatically when we have created the “SharePoint Migration Team” in Microsoft Teams.

Microsoft Teams-Channel-SharePoint Integration
Microsoft Teams-Channel-SharePoint Integration

 

Summary:

In this article, we have learned the below:

  • What is teams in Microsoft Teams?
  • Overview of teams and channels in Microsoft Teams.
  • Learn about teams and channels.
  • How to create Channel in Microsoft Teams?
  • What happens in SharePoint online when we create a channel in Microsoft Teams.
  • Types of channel in Microsoft Teams.
  • Microsoft teams channel privacy.

See Also: