Manage your Team configuration - Microsoft Teams SharePoint Integration

In 4 steps create a Team in Microsoft Teams step by step process – Office 365

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In this article, we will learn how to create a Team in Microsoft Teams in a step by process and what happens in SharePoint and in office 365 when we create a team. In my previous article Getting started with Microsoft Teams in Office 365 we learned what is Microsoft Teams and how to install and configure Microsoft Teams.

Create Teams in Microsoft Teams step-by-step process:

Step# 1:

Log in to the Microsoft Teams website – “https://teams.microsoft.com/” and click on the “Create team” button as mentioned below:

Microsoft Teams SharePoint Integration
Microsoft Teams SharePoint Integration

Step# 2:

Click on “Build a team from scratch

Note:

I will show how to create a team from an existing Office 365 group or team in another article.

Build a team from scratch - Microsoft Teams SharePoint Integration
Microsoft Teams SharePoint Integration

 

Step# 3:

Select the default as “Private” What kind of team will this be?

Notes:

  • As the name implies Private team means people need permission to join.
  • In a public team, anyone in your organization can join.
  • Or-wide: Everyone in the organization automatically will be joined.
What kind of team will this be - Private - Microsoft Teams SharePoint Integration
Microsoft Teams SharePoint Integration

Step# 4:

Provide the team name, and description then click on the “Create” button.

Quick details about your private team - Microsoft Teams SharePoint Integration
Microsoft Teams SharePoint Integration

We will see the “Creating the team…” status.

Creating the team in Microsoft Teams
Creating the team in Microsoft Teams – status message

Then we will see the “Add members to SharePoint migration Team” page where we can add the members like below.

  • Name
  • Distribution list,
  • mail-enabled security group

Then click on the “Add” button.

Add members to Team - Microsoft Teams SharePoint Integration
Microsoft Teams SharePoint Integration

After adding the members to the team – the team will look like the below:

Team General setting - Microsoft Teams SharePoint Integration
Microsoft Teams SharePoint Integration

How to manage microsoft teams effectively?

Select the particular teams from the “Your teams” left-side panel – click on the ellipsis( the ‘three dots’ “…”), then we will get the below options:

  • Hide
  • Manage team
  • Add channel
  • Add member
  • Leave the team
  • Edit team
  • Get a link to the team
  • Delete the team
Manage your Team configuration - Microsoft Teams SharePoint Integration
Microsoft Teams SharePoint Integration

Let’s see – what happens in SharePoint when we create Teams in Microsoft Teams?

Now login to the SharePoint admin center page – “https://globalsharepoint2019-admin.sharepoint.com/” then click on the “Active sites” report where we can see that the teams “SharePoint Migration Team” we have just created in Microsoft Teams with the same name a team site has been created in SharePoint.

So it is proved that both are integrated Microsoft Teams cannot live without SharePoint.

What happens in SharePoint when we create a team - Microsoft Teams SharePoint Integration
Microsoft Teams SharePoint Integration

Metadata available for Microsoft Teams in the SharePoint Admin Center:

Select the SharePoint Migration Team site which is created thru Microsoft Teams, and in the right-side panel, we can see the site metadata.

Microsoft Team site is in SharePoint admin center active sites dashboard
Microsoft Team site is in SharePoint admin center active sites dashboard

Let’s access the Microsoft Teams site in the browser. So we can see it is the same as another SharePoint team site.

Team site is created from Microsoft Teams - Microsoft Teams SharePoint Integration
Microsoft Teams SharePoint Integration

Let’s see – what happens in office 365 when we create Teams in Microsoft Teams?

Login to Microsoft 365 admin center, using the “https://admin.microsoft.com/” URL.

Click on the “Groups” link from the “Groups” section left-side panel – in the center “Groups” report we can see that one office 365 group has been created with the Microsoft Teams name which we have created in Microsoft Teams.

Office 365 group is created from Microsoft Teams -Microsoft Teams SharePoint Integration
Microsoft Teams SharePoint Integration

Now let’s open this office 365 group – what does it look like?

We can see that this exactly the same as another office 365 group which has all settings.

  • General
  • Members
  • Settings
  • Microsoft Teams
Office 365 connected group setting from Microsoft 365 admin center
Office 365 connected group setting from Microsoft 365 admin center

Should we restrict the creation of Teams in Microsoft Teams (Limit who can create Teams in Microsoft Teams)?

Yes, it is not recommended not to allow all users to create a Team – as we know team creates a team site in SharePoint, so if this is not handled proper way – a lot of sites will be created in SharePoint, and in that way, SharePoint tenant will be completely messed up – and administering will be very much complicated.

Manage who can create Office 365 Groups (manage who can create Microsoft 365 groups)

This we cannot control thru the SharePoint admin center or Microsoft 365 admin center. We need to have a separate license in Azure and using PowerShell we can control this.

License needed to achieve this Azure AD Premium licenses assigned to users.

Step 1: Create a security group for users who need to create Office 365 Groups
Step 2: Install the preview version of the Azure Active Directory PowerShell for Graph
Step 3: Run PowerShell commands
Step 4: Verify that it works

$GroupName = "<SecurityGroupName>"
$AllowGroupCreation = "False"

Connect-AzureAD

$settingsObjectID = (Get-AzureADDirectorySetting | Where-object -Property Displayname -Value "Group.Unified" -EQ).id
if(!$settingsObjectID)
{
	  $template = Get-AzureADDirectorySettingTemplate | Where-object {$_.displayname -eq "group.unified"}
    $settingsCopy = $template.CreateDirectorySetting()
    New-AzureADDirectorySetting -DirectorySetting $settingsCopy
    $settingsObjectID = (Get-AzureADDirectorySetting | Where-object -Property Displayname -Value "Group.Unified" -EQ).id
}

$settingsCopy = Get-AzureADDirectorySetting -Id $settingsObjectID
$settingsCopy["EnableGroupCreation"] = $AllowGroupCreation

if($GroupName)
{
	$settingsCopy["GroupCreationAllowedGroupId"] = (Get-AzureADGroup -SearchString $GroupName).objectid
}
 else {
$settingsCopy["GroupCreationAllowedGroupId"] = $GroupName
}
Set-AzureADDirectorySetting -Id $settingsObjectID -DirectorySetting $settingsCopy

(Get-AzureADDirectorySetting -Id $settingsObjectID).Values

Summary: Create a Team in Microsoft Teams

Thus, in this article we have learned the below:

  • Step-by-step process to create teams in Microsoft Teams.
  • What happens in SharePoint online when we create a team in Microsoft Teams?
  • What happens in office 365 when we create a team in Microsoft Teams?
  • How Microsoft Teams and SharePoint are integrated.
  • Manage who can create Office 365 Groups.

See Also: Microsoft Teams Articles

You may like the below Microsoft Teams Articles:

Reference URL:

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