The Upload file size limit for Microsoft 365 is increasing from 100 GB to 250 GB

Upload file size limit for Microsoft 365 is increasing from 100 GB to 250 GB

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Microsoft on 12th January 2021 has announced that the upload file size limit for Microsoft 365 is increasing from 100 GB to 250 GB – it is a piece of obvious great news and announcement for those industries or users who are working on large files – this includes SharePoint Online, Microsoft Teams, and OneDrive.

Who will benefit from this increased 100 GB to 250 GB limit?

Mainly these days due to the COVID-19 pandemic working from home or remote based work has been a trend across almost all industries and sectors, now – you imagine if you are working with larger files (4K or 8K video files), 3D models of the construction building, CAD files, or large scientific data sets-with your co-workers, clients, and peers, etc – and you want to collaboratively work with these files with your colleagues, co-workers, and clients, etc very securely and reliable way, then definitely it will fulfill the need of this 250 GB increased limit.

One more scenario – we can say – these days most of the colleges or universities also running remotely – they also could share their large set of video files with their students.

For the COVID-19 vaccination program across the world, scientists have been researching on it – they have a large set of the scientific dataset, then they could use the benefit of 250 GB file size.

In short, particularly in industries such as heavy manufacturing, transportation, healthcare, and media will be definitely benefited from this increased limit of 250 GB.

Where do these large files (250 GB) get stored and how?

The files are stored in the Azure SQL, now let’s understand how does it get stored – each file is split into chunks and each piece is encrypted with a unique key. All your files are backed up in Azure Storage, ensuring high availability and performance. You can easily upload and download your large files when you need them, where you need them without compromising the security. With that being said, when you upload any large files to SharePoint Online or OneDrive, generally it takes more times however, in the subsequent upload (if you do any changes to the file), it takes lesser time as it considers only changes component of the file, not the whole file – this incremental upload handles through the file synchronization.

The upload file size limit for Microsoft 365 is increasing from 100 GB to 250 GB – is it good or bad?

Certainly, it is good news for industries like heavy manufacturing, transportation, healthcare, and media, etc, having said this – we should know the basic calculation is 1 TB for the tenant and 10 GB per licensed user, –  with this increase, this will hit the tenant storage quota, so Microsoft really has to think about the other side of the coin – it shouldn’t hit the quota exhaustion.

The upload file size limit for Microsoft 365 is increasing from 100 GB to 250 GB -when this will be rolled out?

Microsoft will begin the rollout of support for 250 GB file size upload by the end of January 2021 and it is planning general availability by end of this quarter (first quarter of 2021).

How does it look like when we upload a 250 GB large file in OneDrive?

Upload 250 GB file in OneDrvie - Office 365

Upload 250 GB file in OneDrvie – Office 365 – Image Credit: https://techcommunity.microsoft.com/t5/microsoft-365/250-gb-file-size-support-in-microsoft-365/m-p/2054925

Key take-away:

  • The upload file size limit for Microsoft 365 is increasing from 100 GB to 250 GB
  • The upload file size limit of Microsoft 365 has been increased in these sequences – 10 GB, 100 GB, 250 GB

Other useful information with respect to uploading the file in SharePoint (SharePoint Online & On-premises):

What is the maximum file upload size for a document in a document library in SharePoint?

SharePoint on-premises prior to SharePoint 2016: 2 GB (gigabytes)
SharePoint 2016: 10 GB (gigabytes)
SharePoint 2019: 15 GB (gigabytes)
Microsoft 365: 100 GB (gigabytes) which includes (Microsoft SharePoint, Microsoft Teams, and OneDrive).

Notes:

  • Microsoft is planning to increase the maximum file size limit from 100 GB to 250 GB in Microsoft 365 – this will be effective from 16th February 2021.
  • In SharePoint on-premises, the maximum upload size can be changed (lowered or increased) from the web application’s settings. However, in Microsoft 365 (SharePoint Online), this limit cannot be changed.

What is the maximum file upload size for a list item attachment in SharePoint?

SharePoint on-premises: 50 megabytes
Microsoft 365: 250 megabytes

Notes:

  • In SharePoint on-premises, the maximum file upload size for list item attachments can be modified. However, we cannot change this limit in Microsoft 365 (SharePoint Online).

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