Track comments version history in SharePoint Online list

Track comments version history in SharePoint Online list

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Here is a business scenario, where we need to track the changes of all comments version history or activities in the SharePoint Online list whenever the user does any changes like modify any existing list item, now in modern SharePoint Online list we can very easily track those comments, activities, versions history by just a click – in the age of modern SharePoint, Microsoft has made it very simple, just we need to know how to use it. Generally, when we talk about version history in SharePoint, straightway we think about the document library version history, however, this is not true as we can enable the item versioning in SharePoint list as well.

Key-Highlight: What you will learn from this tutorial?

  • Enable item-level versioning in modern SharePoint Online list
  • How to add comments to a SharePoint list?
  • How to track comments with “append changes” functionality in a SharePoint list
  • How to “open the details pane” in the modern SharePoint Online list?
  • How to open the filters pane in the modern SharePoint Online list?
  • Display entries in a multiple-line text column in SharePoint
  • Track comments with “append changes” functionality in SharePoint List
  • Comment history verification for SharePoint list item

Enable item-level versioning in modern SharePoint Online list

Let’s gets started how do it? It can be done in two ways.

  • By going to the item edit menu
  • By going to the item details pane panel

By going to the item edit menu

Select the item for which you want the check the comment. Click on the three dots (…) ellipses menu, then click on the “Edit” menu. Step 1:

Track item history comment details in SharePoint Online list
Track item history comment details in SharePoint Online list

Step 2: Now, in the comments section – you can add comments about the changes you do in the list items so that later on you can track the history of the list item modification.

Add a comment for SharePoint Online list item modification
Add a comment for SharePoint Online list item modification

The comments dropdown list has two items:

  • Comments
  • All activity

From the “All activity” option we can see all previous comments added for the list item. All Activity details for SharePoint Online list item modification All Activity details for SharePoint Online list item modification

By going to the item details pane panel

We can open the comments section by going to the item details pane as well. Before getting into we should know how to “open the details pane” in the modern SharePoint Online list.

How to “open the details pane” in the modern SharePoint Online list?

Select the details pane icon as mentioned in step 1 then click on the “Open the details pane” link mentioned below in step 2.

Open details pane in modern SharePoint Online list
Open details pane in modern SharePoint Online list

Select the item for which you want to add comments, then we can that the item got displayed in the details pane area where below to the page, we add and see comments details for that item.

Add a comment for SharePoint Online list item modification from the details pane
Add a comment for SharePoint Online list item modification from the details pane

How to open the filters pane in the modern SharePoint Online list?

Select the item for which you want to enable the filter, then click on the “Open the filters pane” icon as shown below.

Open filters pane in modern SharePoint Online list
Open filters pane in modern SharePoint Online list

By now we have seen how to track comments functionality in the modern SharePoint list. Now, we will see how this works in classic SharePoint.

Track comments with “append changes” functionality in SharePoint List

Step1: Enable Version History in the list, go to the list settings page -> then click on the “Versioning settings

Enable versioning settings in the SharePoint list
Enable versioning settings in the SharePoint list

Then, from the “Item Version History” section, select “Yes” for “Create a version each time you edit an item in this list?

Item Version History - Create a version each time you edit an item in this list?
Item Version History – Create a version each time you edit an item in this list?

Step 2: Create a new  “Multiple lines of Text” column From the list settings page click on the “Create Column” link which is available under the columns section.

Create multiline text column in SharePoint Online list from list setting page
Create Multiple lines of text column in SharePoint Online list from a list setting page

Enter the “Column name” Select the type of the column as “Multiple lines of text” Select “Enhanced rich text (Rich text with pictures, tables, and hyperlinks)” to Specify the type of text to allow section. Select “Yes” for “Append Changes to Existing Text” Then click on the OK button

Append Changes to Existing Text - Multiple lines of text
Append Changes to Existing Text – Multiple lines of text

Comment history verification for SharePoint list item

Edit any of the existing list items, there you will see the newly created comment column, there add your comments about the editing of this list item Click on the “Save” button.

Add comment in SharePoint list item modification
Add a comment in SharePoint list item modification

Now, click on the “View Entries” link from the “Test Comment” column.

View Entries in SharePoint list comment history
View Entries in SharePoint list comment history

Then we can see that all comment version history is available in the comment column which we have just created.

Verify the comment version history from SharePoint list item Modification
Verify the comment version history from SharePoint list item Modification

Summary: What we had here?

Thus, in this article we have learned the below with respect to the tracking of comments of SharePoint Online list item:

  • How to add comments in a SharePoint list?
  • How to track comments with “append changes” functionality in a SharePoint list
  • How to “open the details pane” in the modern SharePoint Online list?
  • How to open the filters pane in the modern SharePoint Online list?
  • Display entries instead of the “view entries” option in a multiple-line text column in SharePoint
  • Track comments with “append changes” functionality in SharePoint List
  • Comment history verification for SharePoint list item

See Also

You may also like the following SharePoint tutorials:

Hope you have enjoyed reading this article and helped you. If you like to appreciate our efforts, please do share this with your friends and colleagues. 🙂

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