Content Services in SharePoint Online admin center

By Microsoft Techy in SharePoint, SharePoint Online on January 16, 2021June 29, 2024

Content Services in SharePoint Online – recently Microsoft has added the content services navigation section on the left side of the SharePoint Online admin center dashboard. Before getting into this – we should know about the content services in SharePoint – content Services is a core offering for Microsoft in Microsoft 365, Project Cortex, and SharePoint – now with the introduction of content services in SharePoint Admin Center, we can create term store and content type from the SharePoint admin center dashboard. Now, let’s get started where we can find the content services SharePoint Online Admin Center.

Table of Contents

What is Content Services in SharePoint Online admin center?

Content Services in the SharePoint Online admin center refers to a collection of features and tools designed to manage, store, and organize content within an organization. These services help streamline the creation, sharing, and governance of information across the SharePoint platform. Here are some key components of Content Services in SharePoint Online:

Content Management: Tools and features for organizing, managing, and storing content, such as documents, records, and other digital assets. This includes libraries, lists, metadata, and versioning.
Document Libraries: Repositories where users can store, manage, and collaborate on documents. They support features like version control, metadata, and check-in/check-out functionality.
Content Types and Metadata: Mechanisms to define and manage metadata for documents and other items. Content types enable the creation of templates for different kinds of content, ensuring consistency and easier management.
Records Management: Tools for managing the lifecycle of documents, including declaring records, retention policies, and compliance features to ensure that content is retained and disposed of according to organizational policies.
Search and Discovery: Enhanced search capabilities to help users find content quickly and easily. This includes features like search indexing, metadata filtering, and search refiners.
Content Security and Compliance: Features for securing content and ensuring compliance with regulatory requirements. This includes permissions management, data loss prevention (DLP), information rights management (IRM), and auditing capabilities.
Content Publishing: Tools for creating and publishing content within SharePoint sites, such as pages, news, and blogs. These features support collaboration and communication within the organization.
Automation and Workflows: Integration with Power Automate and other tools to automate processes and workflows related to content management, such as approval processes and notifications.

These components work together to provide a comprehensive content management solution within SharePoint Online, helping organizations manage their information efficiently and securely.