Retiring SharePoint 2010 Workflows from the office 365 Tenant

Retiring SharePoint 2010 Workflows from office 365 tenant – What should we do?

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If we login to the SharePoint Admin Center and see the message center update dated 07/07/20, we could see the message “Retiring SharePoint 2010 Workflows” which means SharePoint 2010 workflows will not be supported in Office 365 tenant.

Retiring SharePoint 2010 Workflows from office 365 tenant
Retiring SharePoint 2010 Workflows from office 365 tenant

Key-Highlights

  • What do “Retiring SharePoint 2010 Workflows” mean?
  • Microsoft Update Number & Details
  • Key Points about “Retiring SharePoint 2010 Workflows”
  • How this will affect your organization?
  • What you need to do to prepare?
  • What is the SharePoint Modernization Scanner tool?
  • Will SharePoint 2013 workflows be supported in the workflow office tenant?
  • Will SharePoint Server support for SharePoint 2010 and SharePoint 2013 workflows?
  • SharePoint user voice to postpone the retirement

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What do “Retiring SharePoint 2010 Workflows” mean?

If we click on the above “Retiring SharePoint 2010 Workflows” link, it will take us to Microsoft 365 admin center home page.

Retiring SharePoint 2010 Workflows in Microsoft 365 admin center
Retiring SharePoint 2010 Workflows in Microsoft 365 admin center

Select the “Retiring SharePoint 2010 Workflows” from the message title section in the right-side panel we could see the details about this message.

Retiring SharePoint 2010 Workflows announcement in Microsoft 365 admin center
Retiring SharePoint 2010 Workflows announcement in Microsoft 365 admin center

Microsoft Update Number & Details:

MC217999, Plan For Change, Published date: Jul 7, 2020

Since the release of SharePoint workflows, Microsoft has evolved workflow orchestration to not only encompass SharePoint but all the productivity services you use with Microsoft 365 and beyond. With the continued investment in Power Automate as the universal solution to workflow, Microsoft is retiring SharePoint 2010 workflows.

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Key Points about “Retiring SharePoint 2010 Workflows”

Major: Retirement
Timeline:

  • Starting August 1st, 2020, SharePoint 2010 workflows will be turned off for any newly created tenants.
  • Starting November 1st, 2020, Microsoft will remove the ability to run, or create, and or execute SharePoint 2010 workflows from existing tenants. Action: Review and assess impact.

Action: Review and assess the impact

How this will affect your organization?

If your organization still uses SharePoint 2010 workflows, they will no longer function after November 1st, 2020. SharePoint 2013 workflows will remain supported, although turned off by default for new tenants starting November 1st, 2020. We recommend customers to move to Power Automate or other supported solutions.

What you need to do to prepare?

You will want to notify your users, workflow developers, and site owners. Update your user training and prepare your help desk.

For admins:

 

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What is the SharePoint Modernization Scanner tool?

It is a workflow scanner tool which will give details about the SharePoint 2010 workflows from a tenant. If your organization is using workflow 2010 or begins planning the migration to Power Automate, Microsoft recommends that customers run the SharePoint Modernization Scanner tool to scan their tenants for legacy workflows usage. Using the Workflow Report generated by the scanner tool, customers can understand the following:

  • Distribution of legacy workflows across SharePoint 2010 and SharePoint 2013 workflows
  • Distribution of out of the box and custom legacy workflow usage
    Which sites and lists use legacy workflows
  • Power Automate upgradability score indicating how well the detected actions are upgradable to flows with Power Automate

 

Using the Workflow Report along with site information, tenant administrators can work with their users to plan the migration of legacy workflows with minimal interruption.

Will SharePoint 2013 workflows be supported in the workflow office tenant?

Even though SharePoint 2010 workflow is going to retire from November 1st (2020), the SharePoint 2013 workflows still remain supported – although it is desecrated. However, Microsoft does not recommend to use the SharePoint 2013 workflow rather insists on customers to adopt Power Automate.

Note:

  • From November 2020, SharePoint 2013 workflows will be turned off by default for new tenants. Microsoft will provide a PowerShell script to let customers to activate the SharePoint 2013-based workflow engine for the tenant as needed.

Will SharePoint Server support for SharePoint 2010 and SharePoint 2013 workflows?

SharePoint 2010 and SharePoint 2013-based workflows will continue to be supported for on-premises SharePoint 2016 and SharePoint 2019 Server platforms until 2026.

Note:

  • SharePoint Designer 2013 will work with SharePoint Server 2019 for the remainder of the client support lifecycle (2026). SharePoint Designer 2013 will not be supported beyond that timeframe.

SharePoint user voice to postpone the retirement

Since the retirement of the SharePoint 2010 workflow announced with very short notice, customers are not ready, so people around the world started raising their voice to postpone to retirement. For details, please read this thread – Postope Designer 2010 Workflow Engine Retirement

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Summary: What we had here?

Thus, in this article, with respect to Retiring SharePoint 2010 Workflows we have learned the below:

  • What do “Retiring SharePoint 2010 Workflows” mean?
  • Microsoft Update Number & Details
  • Key Points about “Retiring SharePoint 2010 Workflows”
  • How this will affect your organization?
  • What you need to do to prepare?
  • What is the SharePoint Modernization Scanner tool?
  • Will SharePoint 2013 workflows be supported in the workflow office tenant?
  • Will SharePoint Server support for SharePoint 2010 and SharePoint 2013 workflows?
  • SharePoint user voice to postpone the retirement

Reference

https://techcommunity.microsoft.com/t5/office-end-of-support-blog/support-update-for-sharepoint-2010-workflows-in-microsoft-365/ba-p/1505453

See Also

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