SharePoint online – O365 – Hide disable or inactive users from SharePoint online search

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Sometimes we may need to hide the disabled or inactive users from the SharePoint online search, then how to handle this? In this article, I will explain how to implement this.

Description:

When some users already have left the origination, but those users continue to appear in the SharePoint search result in this scenario we have to hide the disable/inactive users from the below SharePoint online search page, what is the approach to implement this?

1. https://sp.sharepoint.com/search/Pages/peopleresults.aspx

2. https://sp.sharepoint.com/sites/sales/_layouts/15/search.aspx

Resolution:

Step 1:

Get all disable users from your local AD using the below PowerShell command and export to CSV.

Get-ADUser -Filter {Enabled -eq $false} | FT samAccountName, GivenName, Surname

Or

Get-ADUser -Filter {Enabled -eq $false} | select SamAccountName, GivenName, Department, Location | Export-Csv "C:\temp\ADDisabledUsers.csv"

Step 2:

Need to change the profiles AD property “msExchHideFromAddressLists” to True or Yes for all disabled users got in step 1

set-adobject -Identity $someoneDisabledUser -replace @{msexchhidefromaddresslists="$true"}

 

Notes:

Best way to update in bulk if we have more disabled users are as below:

  1. Export to CSV all disable users using the above step 1 command.
  2. Read the csv – and inside foreach loop call the set-adobject -Identity $someoneDisabledUser -replace @{msexchhidefromaddresslists=”$true”}

Example:


$disabledUsersCSV=Import-Csv "C:\temp\ADDisabledUsers.csv"

foreach($oneDisabledUser in $disabledUsersCSV)
{
$disabledUser=$oneDisabledUser.SamAccountName
set-adobject -Identity $disabledUser -replace @{msexchhidefromaddresslists="$true"}   
}

 

Step 3:

Update the search query as below in the SharePoint search query page:

  1. Go to enterprise search people results page: https:///search/Pages/peopleresults.aspx Example: https://globalsharepoint.sharepoint.com/search/Pages/peopleresults.aspx
  2. Edit Search Results page
  3. Edit People Results Web Part
  4. Change query
  5. Change Query Text from {searchboxquery} to {searchboxquery} AND -“SPS-HideFromAddressLists”:1

Outcome:

All disabled users will not be shown in the search.

Notes:

  • Changing the “MailNickName” attribute in on-premise AD is must without this attribute changes the “msExchHideFromAddressLists” attribute will not be synced to SharePoint online.
  • This technique will not work – if the users are created in the cloud.
  • So Microsoft needs to change the below “May” to “Must” in the below document:

“Hint: You may (should be a must) need to add/update the “MailNickName” attribute in on-prem AD for the msExchHideFromAddressLists to sync. ”

Summary:

Thus, in this technique, we have learned about how to hide disable or inactive users from SharePoint online search in office 365.

Reference URL:

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