Edit user Permission is greyed Out SharePoint Online

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Sometimes, we may notice that edit user permission is greyed out in the SharePoint Online document library, list, or site permission page – even though you are in the site owners group. This behavior is noticed both in SharePoint online and on-premise.

Edit User Permission is disabled in SharePoint Online
Edit User Permission is disabled in SharePoint Online

 

How to fix the edit user permission greyed out issue in SharePoint online?

To fix the edit user permission greyed out issue in SharePoint online, we need to follow a couple of troubleshooting techniques step by step.

To troubleshoot this make sure – that particular user has at least READ access to the Master Page Gallery library – you will find this from the site settings page -> Web Designer Galleries section (to get this option listed, you need to activate the SharePoint Server Publishing Infrusture feature).

Then if you still see the greyed out, as an alternative to a quick fix, directly you can access the edit user permission page by the below URL:

https://globalsharepoint2020.sharepoint.com/sites/CustomSearchRND/_layouts/15/editprms.aspx?obj=%7B3C4F1C6E%2D07FA%2D4AE3%2DA028%2D3803C03F0945%7D%2CLIST&sel=5

If we access the above page directly we will get into the below edit permission page in SharePoint Online:

Edit User Permission button is grayed out in SharePoint Online
Edit User Permission button is grayed out in SharePoint Online

 

Notes:

  • In the above URL, replace the example demo URL with your site URL.
  • Or you can navigate to your other document library edit user permission page where you are facing this greyed out an issue, then you can refer that page URL.

The above behavior could be different when you are in Office 365 SharePoint online site, even though all permissions are correct right from the master page to the site and list/library.

In SharePoint Online, if the site is connected to an Office 365 group, we cannot change the permission through UI interface, even though you are a site owner. You could change the permission level of groups by the below PowerShell script:


$siteURL="https://globalsharepoint2020.sharepoint.com/sites/CustomSearchRND"
$adminUrl = "https://globalsharepoint2020-admin.sharepoint.com/"
$userName = "YourSPOUserName"
$password = "YourSPOPassWord"
$securePassword= $password | ConvertTo-SecureString -AsPlainText -Force

$SecurePassword = $Password | ConvertTo-SecureString -AsPlainText -Force
$Credentials = New-Object -TypeName System.Management.Automation.PSCredential -argumentlist $userName, $SecurePassword

#Import-Module Microsoft.Online.SharePoint.PowerShell -DisableNameChecking
#Retrieve all site collection infos
Connect-SPOService -Url $adminUrl -Credential $Credentials
#$sites = Get-SPOSite

Set-SPOSiteGroup -Site $siteURL -Identity "your group name for which you want to edit the permission" -PermissionLevelsToRemove
"Edit" -PermissionLevelsToAdd "Contribute"

 

 

Note:

The above example changing the “members” group’s permission from EDIT to Contribute.

Summary:

In this troubleshooting technique, we have learned about how to fix the edit user permission greyed out issue for a SharePoint site owner or administrator.

 

See Also:

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