Top 9 Limitations in Microsoft Teams - Office 365

Top 9 Limitations in Microsoft Teams – Office 365

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Even though the uses of Microsoft Teams have been growing day by day, however, it has some limitations the way it works, so we must know those limitations before we adopt to use the teams. Here, in this article, I will show what are the top 5 limitations in Microsoft Teams.

Key-Highlights

  • Limitation in Teams and channels
  • Limitation in Microsoft Teams Messaging
  • Character limitation in teams channel naming
  • Limitation in Teams Meetings and calls
  • Limitation in Teams Meeting Expiration
  • Limitation in Teams live events
  • Limitation in Teams Storage
  • Limitation in Teams Tags
  • Limitation in Browser – supported browser in Teams
  • What is the maximum limit in terms of the active speaker in Microsoft Teams Video Calls?
  • What is the maximum limit in Teams Meeting participants for audio/video meetings?
  • What are the disadvantages of Microsoft Teams?

Limitation in Teams and channels

Limitation in Teams and channels
Limitation in Teams and channels
Feature Maximum limit
Number of teams a user can create Subject to a 250 object limit¹
Number of teams a user can be a member of 1,000
Number of members in a team 10,000
Number of owners per team 100
Number of org-wide teams allowed in a tenant 5
Number of members in an org-wide team 5,000
Number of teams a global admin can create 500,000
Number of teams a Microsoft 365 or Office 365 organization can have 500,000²
Number of channels per team 200 (includes deleted channels)³
Number of Private channels per team 30
Number of members in a Private channel 250
Channel conversation post size Approximately 28 KB per post4

Notes:

  1. Any directory object in Azure Active Directory counts towards this limit. Global admins are exempt from this limit, as are apps calling Microsoft Graph using application permissions.
  2. This limit includes archived teams.
  3. Deleted channels can be restored within 30 days. During these 30 days, a deleted channel continues to be counted towards the 200 channel per team limit. After 30 days, a deleted channel and its content are permanently deleted and the channel no longer counts towards the 200 channels per team limit.
  4. 28 KB is an approximate limit because it includes the message itself (text, image links, etc.), @-mentions, number of connectors, and reactions.

Limitation in Microsoft Teams Messaging

Limitation in Microsoft Teams Messaging
Limitation in Microsoft Teams Messaging
Feature Maximum limit
Number of people in a private chat1 250
Number of people in a video or audio call from a chat 20
Number of files attachments2 10
Chat size Approximately 28 KB per post3

 

Notes:

  1. If you have more than 20 people in a chat, the following chat features are turned off: Outlook automatic replies and Teams status messages; typing indicator; video and audio calling; sharing; read receipts.
  2. If the number of attachments exceeds this limit, you’ll see an error message.
  3. 28 KB is an approximate limit because it includes the message itself (text, image links, etc.), @-mentions, and reactions.

Limitation in Microsoft Teams Emailing a channel

Limitation in Microsoft Teams Emailing a channel
Limitation in Microsoft Teams Emailing a channel

If a user wants to send an email to a channel in Teams, they use the channel email address. When an email is part of a channel, anyone can reply to it to start a conversation. Here are some of the applicable limits for sending email to a channel.

Feature Maximum limit
Message size1 24 KB
Number of files attachments2 20
Size of each file attachment Less than 10 MB
Number of inline images2 50

Notes:

  1. If the message exceeds this limit, a preview message is generated and the user is asked to download and view the original email from the link provided.
  2. If the number of attachments or images exceeds this limit, you’ll see an error message.

Character limitation in teams channel naming

Character limitation in teams channel naming
Character limitation in teams channel naming

We cannot have the below characters or words while creating the teams channel.

Characters ~ # % & * { } + / \ : < > ? | ‘ ” , .
Characters in these ranges 0 to 1F
80 to 9F
Words forms, CON, CONIN$, CONOUT$, PRN, AUX, NUL, COM1 to COM9, LPT1 to LPT9, desktop.ini, _vti_

Note:

  • Channel names also can’t start with an underscore (_) or period (.), or end with a period (.).

Limitation in Teams Meetings and calls

Limitation in Microsoft Teams meetings and calls are as below:

Limitation in Teams Meetings and calls
Limitation in Teams Meetings and calls
Feature Maximum limit
Number of people in a meeting (can chat and call-in) 300
Number of people in a video or audio call from a chat 20
Max PowerPoint File Size 2GB
Teams keeps meeting recordings that don’t get uploaded to Microsoft Stream, available for local download 20 days

 

Limitation in Teams Meeting Expiration

Limitation in Teams Meeting Expiration
Limitation in Teams Meeting Expiration
Meeting type Meeting expires after this much time Each time you start or update a meeting, expiration extends by this much time
Meet now Start time + 8 hours N/A
Regular with no end time Start time + 60 days 60 days
Regular with end time End time + 60 days 60 days
Recurring with no end time Start time + 60 days 60 days
Recurring with end time End time of last occurrence + 60 days 60 days

Limitation in Teams live events

Below is the Microsoft Teams live events limitation:

Limitation in Teams live events
Limitation in Teams live events
Feature Maximum limit
Audience size 10,000 attendees

Note: Very soon this limit will be increased to 20,000

Duration of event 4 hours
Concurrent live events running in a Microsoft 365 or Office 365 organization 1 15
  1. You can schedule as many live events as you want, but you can only run 15 at a time. As soon as the producer joins a live event, it’s considered to be running. The producer who attempts to join the 16th live event gets an error.

Microsoft 365 live event limit increases to help customers meet rapidly changing communication needs, Microsoft 365 live events will temporarily raise default limits until July 1, 2020, for live events hosted in Teams. The following increases are being rolled out in late April 2020:

  • Attendee limit: events can support up to 20,000 attendees
  • Concurrent events: 50 events can be hosted simultaneously across a tenant
  • Event duration: event length has been increased to 16 hours per broadcast

 

Limitation in Teams Storage

Limitation in Microsoft Teams Storage
Limitation in Microsoft Teams Storage

For each team, there is a dedicated SharePoint site collection. However, there is a limitation in terms of uploading files, file size, etc based on the office 365 subscription plan which listed out in the below table:

Feature Microsoft 365 Business Basic Microsoft 365 Business Standard Office 365 Enterprise E1 Office 365 Enterprise E3 Office 365 Enterprise E5 Office 365 Enterprise F1
Storage 1 TB per organization plus 10 GB per license purchased 1 TB per organization plus 10 GB per license purchased 1 TB per organization plus 10 GB per license purchased 1 TB per organization plus 10 GB per license purchased 1 TB per organization plus 10 GB per license purchased 1 TB per organization
Storage for Teams Files Up to 25 TB per site collection or group Up to 25 TB per site collection or group Up to 25 TB per site collection or group Up to 25 TB per site collection or group Up to 25 TB per site collection or group Up to 25 TB per site collection or group
File upload limit (per file) 15 GB 15 GB 15 GB 15 GB 15 GB 15 GB

Notes:

  • Channels are backed by folders within the SharePoint Online site collection created for the team, so file tabs within Channels share the storage limits of the team they belong to.

Limitation in Teams Tags

Limitation in Teams Tags
Limitation in Teams Tags
Feature Maximum limit
Number of tags per team 100
Number of suggested default tags per team 25
Number of team members assigned to a tag 100
Number of tags assigned to a user 25

Limitation in Browser – supported browser in Teams

Limitation in Browser - supported browser in Teams
Limitation in Browser – supported browser in Teams

The below table describes supported and not supported browsers in Microsoft Teams.

Browser Calling – audio, video, and sharing Meetings – audio, video, and sharing1 2 3
Internet Explorer 11 Not supported Meetings are supported only if the meeting includes PSTN coordinates. To attend a meeting on IE11 without PSTN coordinates, users must download the Teams desktop client.

Video: Not supported

Sharing: Incoming sharing only (no outgoing)

Microsoft Edge, RS2 or later Fully supported, except no outgoing sharing Fully supported, except no outgoing sharing
Microsoft Edge (Chromium-based), the latest version plus two previous versions Fully supported Fully supported
Google Chrome, the latest version plus two previous versions Fully supported Fully supported

Sharing is supported without any plug-ins or extensions on Chrome version 72 or later.

Safari 13+ 1:1 calls not supported. Group calls supported with full audio support.

Video: Not supported

Sharing: Incoming sharing only (no outgoing)

Meetings are supported with full audio support.

Video: Not supported

Sharing: Incoming sharing only (no outgoing)

Firefox, the latest version plus two previous versions Not supported Meetings are supported only if the meeting includes PSTN coordinates. To attend a meeting on Firefox without PSTN coordinates, users must download the Teams desktop client.

Video: Not supported

Sharing: Incoming sharing only (no outgoing)

Safari versions before 13 Not supported Meetings are supported only if the meeting includes PSTN coordinates. To attend a meeting on Safari without PSTN coordinates, users must download the Teams desktop client.

Video: Not supported

Sharing: Incoming sharing only (no outgoing)

Safari is enabled on versions higher than 11.1 in preview. While in preview, there are known issues with Safari’s Intelligent Tracking Prevention.

Notes:

  1. To give and take control of shared content during sharing, both parties must be using the Teams, desktop client. Control isn’t supported when either party is running Teams in a browser. This is due to a technical limitation that we’re planning to fix.
  2. Blur my background isn’t available when you run Teams in a browser. This feature is only available in the Teams desktop client.
  3. Teams meetings on browsers are limited to a single incoming video feed of active speakers.

What is the maximum limit in terms of the active speaker in Microsoft Teams Video Calls?

Earlier we could have only 4 active speakers in a teams video call meeting, however, this limit has been increased to 9 since May 2020.

If you have a group chat you will only be able to start a video conference from that if you are 20 participants or less in that group chat.

What is the maximum limit in Teams Meeting participants for audio/video meetings?

Number of people in a meeting (can chat and call in) (300)” and “Number of people in a video or audio call from chat (20)

What are the disadvantages of Microsoft Teams?

Below are the bullets about the disadvantages of Microsoft Teams:

  • No central search for all products of office 365.
  • Unnecessary consumption of storage
  • Needs improvements over the notification.
  • The limited number of channels.
  • There are similar tools available from Microsoft.

Key-Takeaway

  • This limitation is of today (05th July 2020), as the popularity of teams grows day by day, Microsoft is dedicated to increasing these limits, so these limitations are not constant.
  • If the number of teams meeting attendees is more, go for teams live event(limit is 10,000 – very soon this limit will be increased to 20,000) rather than scheduling the teams meeting(limit is 300).

Summary: What we had here?

Thus, in this article, we have learned the below with respect to the limitation in Microsoft Teams:

  • Limitation in Teams and channels
  • Limitation in Microsoft Teams Messaging
  • Character limitation in teams channel naming
  • Limitation in Teams Meetings and calls
  • Limitation in Teams Meeting Expiration
  • Limitation in Teams live events
  • Limitation in Teams Storage
  • Limitation in Teams Tags
  • Limitation in Browser – supported browser in Teams
  • What is the maximum limit in terms of the active speaker in Microsoft Teams Video Calls?
  • What is the maximum limit in Teams Meeting participants for audio/video meetings?
  • What are the disadvantages of Microsoft Teams?

Reference:

https://docs.microsoft.com/en-us/microsoftteams/limits-specifications-teams

See Also

You may also like the below Microsoft Teams articles:

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