50+ Tricky SharePoint Online Interview Questions and How to Answer Them

By SP Doctor in Interview Questions, Microsoft 365, O365, Office 365, SharePoint on March 16, 2023March 30, 2023

SharePoint Online Interview Questions and Answers: SharePoint Online is a cloud-based collaboration and document management platform that has gained immense popularity among businesses and organizations of all sizes. As SharePoint Online continues to evolve, it is becoming increasingly important for IT professionals and developers to have a thorough understanding of its features and capabilities. If you’re preparing for a SharePoint Online interview, it’s essential to be well-prepared for the range of questions that you may face.

In this article, we’ve compiled a list of 50 tricky SharePoint Online interview questions and answers for experienced professionals, divided into two parts. These questions cover a wide range of topics, from basic concepts to advanced features, and are designed to test your knowledge and problem-solving skills. Whether you’re a seasoned SharePoint Online expert or just starting out, these questions and answers will help you prepare for your next SharePoint Online interview.

Table of Contents

Top 50 Tricky SharePoint Online Interview Questions and Answers for Experienced and Entry-Level

In the below section, we will cover the SharePoint Online interview questions and answers that are most commonly asked in the SharePoint Online job interview to get a high-paying job offer.

Can you explain the history of SharePoint or What is SharePoint?

SharePoint is a web-based collaboration and document management platform developed by Microsoft. The history of SharePoint dates back to the late 1990s when Microsoft started working on a project called Tahoe, which was intended to be a document management and collaboration system. In 2001, Microsoft released SharePoint Portal Server, which was based on the Tahoe project and provided a centralized location for storing and sharing documents, as well as search and indexing capabilities.

Over the years, Microsoft continued to improve and expand SharePoint, adding new features and functionalities to meet the evolving needs of businesses and organizations. Here are some key milestones in the history of SharePoint:

SharePoint 2003: This version of SharePoint introduced support for web parts, which are reusable components that can be added to web pages to provide specific functionality.
SharePoint 2007: This version of SharePoint introduced several new features, including workflows, blogs, wikis, and RSS feeds.
SharePoint 2010: This version of SharePoint introduced several new features, including social networking capabilities, improved search functionality, and support for mobile devices.
SharePoint 2013: This version of SharePoint introduced several new features, including the ability to publish apps to the SharePoint Store, improved social networking capabilities, and support for e-discovery.
SharePoint 2016: This version of SharePoint introduced several new features, including improved hybrid cloud support, improved mobile device support, and improved compliance features.
SharePoint 2019: This version of SharePoint introduced several new feature, like Access Services 2013 now supports Send Email, Additional documentation links for Central Administration site, Communication sites, Create fast sites, Increased storage file size in SharePoint document libraries and look and feel similar to SharePoint Online.
SharePoint Online: In 2013, Microsoft introduced SharePoint Online, a cloud-based version of SharePoint that is included as part of the Office 365 suite of applications. SharePoint Online provides many of the same features as on-premises SharePoint, but with the added benefits of cloud-based scalability and accessibility.

Overall, SharePoint has evolved over the years to become a powerful platform for collaboration, document management, and business automation, used by millions of organizations around the world.

What is SharePoint Online?

SharePoint Online is a cloud-based collaboration and document management platform developed by Microsoft. It allows users to create, store, and manage content such as documents, lists, and web pages in a centralized location accessible via the internet. SharePoint Online offers a range of features such as team sites, document libraries, content types, workflows, and web parts that enable users to collaborate and share information with others in real-time. It is a subscription-based service that is part of the Microsoft 365 suite of applications.

For more details, read also: The Top 5 Reasons Why SharePoint Online is the Future of Collaboration

How is SharePoint Online different from SharePoint On-Premises?

SharePoint Online is a cloud-based service that is hosted by Microsoft, whereas SharePoint On-Premises is installed on servers that are managed by an organization. With SharePoint Online, users can access the platform from anywhere with an internet connection, while SharePoint On-Premises can only be accessed within the organization’s network. Additionally, SharePoint Online offers automatic updates and new features, while SharePoint On-Premises requires manual updates and maintenance. SharePoint Online is also more cost-effective for smaller organizations or those that don’t have a dedicated IT staff.

SharePoint on-premises versions are SharePoint 2019, SharePoint 2016, SharePoint 2013, SharePoint 2010, and SharePoint 2007. The most recent version is SharePoint 2019. SharePoint 2019 looks and feels similar to SharePoint Online.

What is the architecture of SharePoint?

The architecture of SharePoint consists of different tiers, services, and components, as follows:

Web Front End (WFE) Tier: This is the first tier of the SharePoint architecture, which is responsible for serving the user interface and web pages to users. It includes one or more web servers, load balancers, and DNS servers.
Application Tier: The second tier of the SharePoint architecture is the application tier, which includes one or more application servers that run the SharePoint web application service. This tier is responsible for executing custom code and running business logic for SharePoint.
Database Tier: This tier includes one or more database servers that store the SharePoint databases, such as the configuration database, content database, and service application databases. SharePoint uses Microsoft SQL Server as the database management system.
Services: SharePoint includes several services that run on one or more servers in the application tier. These services include the User Profile service, Search service, Excel services, and others.
Components (SharePoint Objects): SharePoint has several components that work together to provide different functionalities, such as web parts, lists, libraries, workflows, site templates, and themes.

Overall, the SharePoint architecture is designed to be scalable, extensible, and highly available. It enables organizations to create and manage content and applications in a flexible and collaborative way, while providing enterprise-level security and compliance features.

What are the key features of SharePoint Online?

SharePoint Online offers a range of features that enable users to collaborate and share information with others in real-time. Some of the key features of SharePoint Online include team sites, document libraries, content types, workflows, and web parts. Team sites allow users to create a centralized location for team collaboration, document libraries provide a way to store and manage files, content types help ensure consistency in metadata and templates, workflows automate business processes, and web parts allow users to customize the look and feel of a site.

Additionally, SharePoint Online offers integration with other Microsoft 365 applications such as Teams, OneDrive, and PowerApps.

What is the difference between a site and a site collection in SharePoint Online?

A site collection is a grouping of related sites that share a common top-level site, whereas a site is a single site within a site collection. Site collections can be used to organize and manage multiple sites with different purposes, while sites are typically used for a specific function such as team collaboration or document management. Site collections have their own set of permissions, settings, and templates, while sites inherit many of these attributes from the site collection but can be customized further to meet specific needs.

What are the different types of sites that can be created in SharePoint Online?

SharePoint Online offers several different types of sites that can be created depending on the intended purpose. Some of the most common types of sites include team sites, communication sites, hub sites, record center sites, document center sites, and project sites.

Team sites are used for team collaboration and document management, communication sites are used for sharing news and information, hub sites are used for organizing and connecting related sites, and project sites are used for managing projects and tasks.

What is Hub site in SharePoint Online?

In SharePoint Online, a hub site is a site that connects related sites together, providing a unified navigation and branding experience. Hub sites enable organizations to organize and manage their content in a more efficient and coherent way.

Hub sites offer several benefits, including:

Consistent navigation: Hub sites provide a consistent navigation experience across all associated sites, making it easier for users to find and access content.
Branding: Hub sites allow you to apply branding, including logos, colors, and fonts, to all associated sites, ensuring a consistent look and feel.
Content roll-up: Hub sites can display content from all associated sites in a single location, making it easier to find and access information.
Search: Hub sites provide a unified search experience across all associated sites, making it easier to find content across the organization.

To create a hub site in SharePoint Online, you must have appropriate permissions and follow these steps:

Go to the SharePoint home page and click on “Create site”.
Select “Communication site” or “Team site” as the site type.
In the site creation wizard, select the “Join an existing hub” option and choose the hub site that you want to associate with the new site.
Complete the site creation wizard and publish the site.
Once the new site is published, it will be associated with the hub site and will inherit the hub site’s branding, navigation, and content roll-up features.

For more details on hub sites in SharePoint Online, please read this article: SharePoint Hub Site Overview: The Ultimate Guide to Create and Manage (2 Ways)

How can you customize the look and feel of a SharePoint Online site?

SharePoint Online allows users to customize the look and feel of a site by applying themes, changing the site logo, and modifying the navigation. Themes provide a consistent color scheme and font across the site, while the site logo can be changed to reflect the organization’s branding. Navigation can be customized by adding or removing links from the site’s navigation menu.

Additionally, web parts can be used to customize the layout and content of a site.

What is the App Catalog in SharePoint Online?

The SharePoint Online App Catalog is a central location for managing and distributing custom SharePoint Online apps. Apps can be installed from the App Catalog by users with appropriate permissions, and can be managed by administrators to ensure compliance and security. The App Catalog also provides a way for organizations to create and distribute their own custom apps to meet specific needs.

For more details, you may read: Instantly create app catalog site in SharePoint online step by step – Microsoft 365

What is the difference between a SharePoint list and a library?

In SharePoint Online, a list is a collection of data or items that are organized in rows and columns, much like a spreadsheet. Examples of lists include contact lists, task lists, and calendar lists. A library, on the other hand, is a collection of documents or files that are organized in a hierarchical structure, similar to folders in a file system. Examples of libraries include document libraries and picture libraries.

While lists and libraries share some similarities, there are several key differences between the two. Lists are typically used for tracking information, while libraries are used for storing and managing files. Lists are organized in a table format with columns and rows, while libraries are organized in a hierarchical structure of folders and subfolders. Lists can also have custom forms and workflows associated with them, while libraries typically do not.

Lists and libraries also have different settings and features. For example, lists have the ability to create custom views, use validation rules, and set up alerts for changes. Libraries, on the other hand, have features such as versioning, check-in/check-out, and the ability to set metadata properties on individual files. Both lists and libraries can be customized with additional columns and metadata to suit the needs of the organization.

In summary, while lists and libraries share some similarities in terms of their organization of data, they are fundamentally different in their purpose and features. Lists are used for tracking information, while libraries are used for storing and managing files. Understanding the differences between the two is essential for effectively using SharePoint Online to meet organizational needs.

What is the maximum file size that can be uploaded to a SharePoint Online library?

What is the maximum file size that can be uploaded to a SharePoint Online library?
The maximum file size that can be uploaded to a SharePoint Online library depends on several factors, including the version of SharePoint Online being used and the type of file being uploaded. In general, the maximum file size for a single file upload to SharePoint Online is 250 GB.

It is also worth noting that there are some additional considerations when working with larger files in SharePoint Online. For example, larger files can take longer to upload and download, and may impact the performance of the site. Additionally, some features such as versioning and co-authoring may not be available for larger files.

To ensure that SharePoint Online performs optimally, it is recommended that organizations consider the size and type of files that will be uploaded and implement appropriate policies and procedures to manage them. This may include things like restricting certain types of files, limiting the size of uploads, and using alternative solutions for very large files such as cloud storage solutions or external file-sharing services.

What are web parts in SharePoint Online?

SharePoint Online web parts are reusable components that can be added to SharePoint pages to display content or functionality. They allow users to customize their SharePoint Online sites without requiring extensive coding or development knowledge.

In other words, if you want to run custom code in a specific region of a page, then we create a web part.

There are many different types of web parts available in SharePoint Online, each with its own set of features and capabilities. Some of the most commonly used web parts include:

Content web parts: These web parts allow users to display content from lists, libraries, or other sources on a page. Examples include the Content Editor web part, which allows users to add formatted text and images to a page, and the List web part, which displays a list of items from a SharePoint list.
Media web parts: These web parts allow users to add media such as images, videos, and audio to a page. Examples include the Image web part, which displays an image on a page, and the Video web part, which plays a video directly on a page.
Social web parts: These web parts allow users to add social functionality to a page, such as displaying feeds from social media sites or enabling users to like and comment on content. Examples include the Yammer Embed web part, which allows users to embed Yammer conversations on a page, and the SharePoint Twitter web part, which displays tweets on a page.
Business web parts: These web parts are designed to help users perform business-related tasks on a page, such as displaying data from an Excel workbook or creating charts and graphs. Examples include the Excel web part, which displays an Excel workbook on a page, and the Chart web part, which creates a chart or graph based on data from a SharePoint list or library.

Example of modern SharePoint Online web parts:

Bing Maps
Button
Call to Action
Code Snippet
Office 365 Connectors
Countdown Timer
Divider
Document Library.
World Clock
Weather
Twitter
Text
Stream (Classic)
Sites

Overall, SharePoint Online web parts are a powerful tool that allow users to customize their sites and add functionality without requiring extensive coding or development expertise.

What are the different types of web parts in SharePoint Online?

There are many different types of SharePoint Online web parts, each with its own set of features and capabilities. Some of the most commonly used web parts include:

Content web parts: These web parts allow users to display content from lists, libraries, or other sources on a page. Examples include the Content Editor web part, which allows users to add formatted text and images to a page, and the List web part, which displays a list of items from a SharePoint list.
Media web parts: These web parts allow users to add media such as images, videos, and audio to a page. Examples include the Image web part, which displays an image on a page, and the Video web part, which plays a video directly on a page.
Social web parts: These web parts allow users to add social functionality to a page, such as displaying feeds from social media sites or enabling users to like and comment on content. Examples include the Yammer Embed web part, which allows users to embed Yammer conversations on a page, and the SharePoint Twitter web part, which displays tweets on a page.
Business web parts: These web parts are designed to help users perform business-related tasks on a page, such as displaying data from an Excel workbook or creating charts and graphs. Examples include the Excel web part, which displays an Excel workbook on a page, and the Chart web part, which creates a chart or graph based on data from a SharePoint list or library.
Search web parts: These web parts allow users to search for content within a SharePoint site or across multiple sites. Examples include the Search Box web part, which provides a simple search interface on a page, and the Search Results web part, which displays search results based on a user’s query.
People web parts: These web parts allow users to display information about people or groups within an organization. Examples include the People web part, which displays information about a user or group, and the Organization Chart web part, which displays a hierarchical chart of an organization’s structure.
Custom web parts: These web parts are created by developers or power users and can be used to provide custom functionality or integration with external systems. Custom web parts can be developed using a variety of technologies, including JavaScript, HTML, and SharePoint Framework (SPFx).

Overall, SharePoint Online web parts are a powerful tool that allow users to customize their sites and add functionality without requiring extensive coding or development expertise.

How can you create a new SharePoint Online web part?

To create custom new web part in SharePoint Online, we need to use the SPFx framework development tool.

What are content types in SharePoint Online?

SharePoint Online content types are a way of organizing and managing content within a SharePoint site. A content type is a reusable collection of settings, metadata, and behaviors that can be applied to a particular type of content, such as a document, list item, or page. Content types allow you to define specific rules and policies around how content is created, managed, and displayed, and can help ensure consistency and accuracy across your site.

Some of the key features and benefits of SharePoint Online content types include:

Standardization: By defining specific content types for different types of content, you can ensure that content is consistently structured, labeled, and formatted across your site.
Metadata management: Content types can include metadata fields that allow you to capture important information about the content, such as author, date created, or project name. This metadata can then be used to sort, filter, and search for content across your site.
Workflows and policies: Content types can include workflows and policies that define specific actions or rules that apply to content of that type. For example, you might create a content type for contracts that includes a workflow for review and approval before the contract is finalized.
Reusability: Content types can be used across multiple lists, libraries, and sites within a SharePoint Online environment, allowing you to easily apply consistent rules and policies to different types of content.
Flexibility: SharePoint Online allows you to create custom content types that meet the specific needs of your organization, and also provides a number of pre-defined content types that can be customized to fit your requirements.

Overall, SharePoint Online content types are a powerful tool for managing content within a SharePoint site, and can help ensure that your content is consistent, accurate, and easily discoverable.

What is the purpose of a SharePoint Online content type?

The purpose of a SharePoint Online content type is to provide a reusable set of settings, metadata, and behaviors that can be applied to a specific type of content. Content types allow you to define rules and policies around how content is created, managed, and displayed, and can help ensure consistency and accuracy across your SharePoint site.

Some of the key benefits and use cases for SharePoint Online content types include:

Standardization: By defining specific content types for different types of content, you can ensure that content is consistently structured, labeled, and formatted across your site.
Metadata management: Content types can include metadata fields that allow you to capture important information about the content, such as author, date created, or project name. This metadata can then be used to sort, filter, and search for content across your site.
Workflows and policies: Content types can include workflows and policies that define specific actions or rules that apply to content of that type. For example, you might create a content type for contracts that includes a workflow for review and approval before the contract is finalized.
Reusability: Content types can be used across multiple lists, libraries, and sites within a SharePoint Online environment, allowing you to easily apply consistent rules and policies to different types of content.
Flexibility: SharePoint Online allows you to create custom content types that meet the specific needs of your organization, and also provides a number of pre-defined content types that can be customized to fit your requirements.

Overall, SharePoint Online content types are a powerful mechanism for managing content within a SharePoint site, and can help ensure that your content is consistent, accurate, and easily discoverable.

How can you create a new content type in SharePoint Online?

To create a new content type in SharePoint Online, you can follow these steps:

Go to the SharePoint site where you want to create the content type.
Click on the gear icon in the top-right corner and select “Site Settings”.
Under “Web Designer Galleries”, click on “Site content types”
Click on the “Create” button to create a new content type.
Enter a name and description for the new content type.
Select a parent content type to inherit from (if applicable).
Set up any additional columns or settings for the content type.
Click “OK” to save the new content type.

Once you’ve created the new content type, you can add it to a list or library in your SharePoint site and start using it to organize and manage your content.

What is content type gallery in SharePoint Online?

Following are the features of the content type gallery in SharePoint Online:

Content Type Gallery is a replacement for the hidden Content Type hub site collections we used to have in the past. It is a feature that will allow you to standardize on the content types and metadata across your tenant.
The Content Type Gallery is a centralized location in SharePoint Online where you can create, manage, and publish content types.
A content type is a reusable collection of settings and metadata that can be applied to a specific type of content in SharePoint. These settings and metadata include information such as the document template, columns, workflows, and other settings that define the behavior and characteristics of the content.
By using the Content Type Gallery, you can create content types that can be used across multiple libraries and lists in SharePoint Online, ensuring consistency and standardization of your content.

In addition, the Content Type Gallery provides a central location where you can manage your content types, making it easy to make changes and updates as needed. Once you publish a content type in the gallery, it becomes available to users who can then apply it to their content as needed.

What is content type hub in SharePoint Online?

The Content Type Hub is a centralized location to manage content types in SharePoint Online. A content type hub is a special site collection configured to provide content types to other site collections.

In SharePoint Online, a Content Type Hub is a central location where you can publish and manage content types that can be shared across multiple site collections.

When you create a content type in a Content Type Hub, it can be subscribed to by other site collections. This means that any changes made to the content type in the hub will be automatically propagated to all subscribed site collections.

The Content Type Hub provides a centralized location where you can manage and update content types, ensuring that they are consistent and up-to-date across all subscribed site collections. This can be particularly useful in large organizations where multiple teams may be working on similar content, but require different settings or metadata.

To use the Content Type Hub, you must first configure it by creating a new site collection and enabling the Content Type Syndication Hub feature. You can then create or import content types into the hub and publish them to other site collections. To subscribe to a content type from the hub, you must also enable the Content Type Syndication feature on the site collection where you want to use the content type.

Site Content Type vs. List Content Type in SharePoint Online: What are they?

In SharePoint Online, both site content types and list content types are used to define and manage metadata and other settings for specific types of content. However, there are some important differences between the two.

Site Content Types:

Site content types are created and managed at the site collection level. They can be used across all lists and libraries within that site collection. When you create a site content type, it becomes available to all lists and libraries in that site collection by default, and you can also choose to make it available to other site collections by publishing it to a content type hub.

Site content types are useful when you need to apply the same metadata and settings to multiple lists or libraries within a site collection. For example, if you have a site collection for a specific project, you might create a site content type for “Project Proposal” that includes metadata fields for the project name, description, and due date. You could then apply this site content type to all lists or libraries within the site collection that are related to project proposals.

List Content Types:

We cannot create a list content type; the way it works is that when you add a site content type to a list or library, it is called a list content type. The list content type is a child of the site content type from which it was created. It inherits all the attributes of its parent site content type, such as its document template, read-only setting, workflows, and columns.

Note:

If we remove any columns from the list content type, they won’t be removed from the site content type.
If we remove any columns from the site content type and that column was already used in the document library, then that column will not be removed from the list; in this case, you need to remove it twice, once from the site content type and again from the list content type.
If you want to hide any columns from the SharePoint form (New, Edit), then you need to go to the column property of the list content type; using the site content type, you cannot do it.

How can you manage permissions in SharePoint Online?

Using the following method, we can manage permissions in SharePoint Online:

To manage permissions in SharePoint Online, you can follow these steps:

Go to the SharePoint site where you want to manage permissions.
Click on the gear icon in the top-right corner and select “Site Settings”
Under “Users and Permissions”, click on “Site permissions”
Here, you can see a list of groups and users who have access to the site.
To add a new group or user, click on the “Grant Permissions” button and enter their name or email address.
Choose the level of permission you want to give them (such as “Read”, “Contribute”, or “Full Control”).
Click “Share” to grant the permissions.

To modify or remove permissions, you can follow these steps:

Click on the ellipsis (…) next to the group or user whose permissions you want to modify or remove.
Select “Edit User Permissions” or “Remove User Permissions”
Modify the permissions as needed or confirm that you want to remove the permissions.

You can also create custom permission levels with specific permissions and assign them to groups or users as needed. This can be done under “Site Permissions” by clicking on the “Permission Levels” button. Additionally, you can manage permissions for specific items such as lists, libraries, or documents by selecting them and clicking on the “Manage Access” button.

What are SharePoint Online groups?

SharePoint Online groups can be created at different levels of the site hierarchy, including the site collection, site, and list or library levels. Users can be added or removed from groups as needed, and groups can be assigned custom permission levels to control their access to site content.

By default, SharePoint Online comes with several predefined groups, including Owners, Members, and Visitors, each with their own set of permissions. These default groups can be customized to meet the needs of your organization or site, or you can create custom groups with specific permissions and membership.

Using groups in SharePoint Online can simplify permission management, as you can assign permissions to groups instead of individual users, which can save time and reduce the risk of errors. Additionally, using groups can make it easier to manage access to content when users join or leave your organization, as you can simply add or remove them from the appropriate group.

For more details on the SharePoint Online group, you may read this article: SharePoint Online: Discover private vs public office 365 groups in SharePoint online site security

What is the difference between a SharePoint Online group and a permission level?

SharePoint Online groups and permission levels are both used to control access to content in a SharePoint site, but they serve different purposes.

SharePoint Online groups are collections of users who are granted the same set of permissions to access and collaborate on content in a SharePoint site. They are created and managed by site owners or administrators, and can be used to simplify permission management and ensure that users have the appropriate level of access to content. Groups can be assigned custom permission levels to control their access to site content, and users can be added or removed from groups as needed.

On the other hand, permission levels are sets of permissions that determine what actions users can take on content in a SharePoint site. Permission levels can be assigned to individual users, groups, or sites, and can be customized to meet the needs of your organization or site. By default, SharePoint Online comes with several predefined permission levels, including Full Control, Contribute, and Read, each with their own set of permissions. These default permission levels can be customized, or you can create your own custom permission levels.

In summary, SharePoint Online groups are used to group users together and assign them the same set of permissions, while permission levels are used to define what actions users can take on content in a SharePoint site. Groups can be assigned permission levels, but permission levels cannot be assigned to groups.

You may also read why edit permission is grayed out in SharePoint Online: Instantly Solved: Edit user Permissions greyed out SharePoint Online – Microsoft 365

How can you create a new group in SharePoint Online?

To create a new SharePoint Online group, you can follow these steps:

Go to the SharePoint site where you want to create the new group.
Click on the gear icon in the top-right corner and select “Site Settings”.
Under “Users and Permissions”, click on “Site permissions”
Click on the “Create Group” button.
In the “Create Group” dialog box, enter a name and description for the new group.
Choose a permission level for the group (such as “Read”, “Contribute”, or “Full Control”).
Select whether you want the group to be visible in the site’s navigation.
Click “Create” to create the new group.

Once you’ve created the new group, you can add users to the group by selecting it in the “Site permissions” page and clicking on the “New” button under “Members”. You can also modify the group’s settings or delete it by selecting it and clicking on the “Edit User Permissions” or “Remove User Permissions” button. Additionally, you can assign the group to specific content in your site, such as lists or libraries, to control their access to that content.

What is a site column in SharePoint Online or SharePoint?

In SharePoint and SharePoint Online, a site column is a reusable data field that can be added to multiple lists or libraries within a site. Site columns can be used to ensure consistency and accuracy of data across a site or site collection, and they can also simplify the process of creating and managing content.

Site columns can be created and managed at the site level, and can be added to any list or library within that site. When a site column is added to a list or library, it inherits the properties and settings of the site column. This means that any changes made to the site column are automatically reflected in all lists and libraries that use that column.

Site columns can be customized to meet the needs of your organization or site. You can specify the data type (such as text, number, or date), add validation rules, and specify default values. You can also create site columns that are based on other site columns, which allows you to create a hierarchy of site columns that inherit settings from their parent columns.

Using site columns in SharePoint or SharePoint Online can simplify the process of creating and managing content, as you can reuse the same data fields across multiple lists and libraries. This can also help ensure consistency and accuracy of data, as you can enforce the same validation rules and default values across all lists and libraries that use the site column.

How can you create a new site column in SharePoint Online?

To create a new site column in SharePoint Online, you can follow these steps:

Go to the SharePoint site where you want to create the new site column.
Click on the gear icon in the top-right corner and select “Site Settings”
Under “Web Designer Galleries”, click on “Site columns”.
Click on the “Create” button.
In the “Create Column” dialog box, enter a name for the new site column.
Choose a data type for the column (such as text, number, or date).
Specify any additional settings or options, such as default values or validation rules.
Click “OK” to create the new site column.

Once you’ve created the new site column, you can add it to any list or library within the site by editing the list or library settings and selecting the “Add from existing site columns” option. You can also modify the site column’s settings or delete it by selecting it in the “Site columns” gallery and clicking on the “Edit” or “Delete” button. Additionally, you can manage the use of site columns across all lists and libraries in the site by using the “Content type” feature, which allows you to create custom content types that include specific site columns.

What is indexed column in SharePoint Online?

In SharePoint Online, an indexed column is a column that has been marked for indexing in a list or library. When a column is indexed, it enables faster and more efficient searching, sorting, and filtering of list or library items.

When a column is indexed, SharePoint creates a separate index for that column, which makes it faster to search, sort, or filter list items based on that column’s value. This is particularly useful in large lists or libraries where it can take a long time to retrieve data if the columns are not indexed.

SharePoint Online allows up to 20 columns to be indexed per list or library. However, it’s important to note that indexing columns can have some limitations and considerations, such as:

Indexed columns can take up more space in the database, which can impact performance and storage requirements.

Not all column types can be indexed in SharePoint Online, such as multi-valued columns, calculated columns, or lookup columns with multiple values.

The index is not created immediately when a column is marked for indexing, and it can take some time before the index is created and fully functional.

Overall, indexing columns in SharePoint Online can be a useful tool for improving the performance and efficiency of searching, sorting, and filtering list or library items. It’s important to understand the limitations and considerations of indexing columns to ensure that it is used appropriately and effectively.

For more details on the index column in SharePoint Online, you may read this article: The Power of Index Columns in SharePoint Online: Simplify Your Data Management – create step by step

What are workflows in SharePoint Online?

In SharePoint Online, workflows are automated processes that can be used to streamline and manage business processes within a SharePoint site. Workflows can help automate tasks, such as document review and approval, issue tracking, and project management, among others.

SharePoint Online includes several built-in workflow templates, including Approval, Collect Feedback, and Collect Signatures, which can be customized to meet the specific needs of your organization or site. Additionally, you can create your own custom workflows using SharePoint Designer or Microsoft Power Automate (formerly known as Microsoft Flow).

Workflows in SharePoint Online can be associated with specific lists or libraries, and can be triggered by a variety of events, such as when a new item is created or when an item is modified. Workflows can also be configured to send notifications or reminders to users, or to automatically assign tasks or update item properties based on specific conditions.

Using workflows in SharePoint Online can help streamline business processes and improve efficiency by automating repetitive tasks and ensuring that processes are followed consistently. Workflows can also help improve communication and collaboration, as users can receive notifications and updates in real-time.

What are the different types of workflows in SharePoint Online?

SharePoint Online supports several types of workflows, including:

SharePoint 2010 workflows: These are based on the SharePoint 2010 workflow engine and are compatible with SharePoint Online. They can be created using SharePoint Designer and support simple workflows with basic conditions and actions – Microsoft has retired SharePoint 2010 workflow.
SharePoint 2013 workflows: These are based on the SharePoint 2013 workflow engine and are more powerful than SharePoint 2010 workflows. They can be created using SharePoint Designer or Visual Studio, and support more complex workflows with advanced conditions and actions.
Power Automate (formerly known as Microsoft Flow) workflows: These are cloud-based workflows that can be created using the Power Automate web interface or desktop app. Power Automate workflows can connect to a variety of services and applications, and can be used to automate tasks within SharePoint Online and other systems.
Nintex workflows: These are third-party workflows that can be used to automate business processes within SharePoint Online. Nintex workflows offer a drag-and-drop interface for creating workflows, as well as advanced features such as conditional logic, looping, and integration with external systems.

Each type of workflow has its own strengths and weaknesses, and the choice of which type to use depends on the specific needs of your organization and the complexity of your business processes. SharePoint 2010 workflows are best suited for simple workflows with basic conditions and actions, while SharePoint 2013 workflows and Power Automate workflows can be used to create more complex workflows with advanced functionality. Nintex workflows are a good choice for organizations that require advanced workflow features and integration with external systems.

How can you create a new workflow in SharePoint Online?

To create a new workflow in SharePoint Online, you can follow these general steps:

Navigate to the SharePoint site where you want to create the workflow.
Click on the gear icon in the top-right corner and select “Site Contents”
Click on the “Add an app” button and select “Custom List” or “Document Library”, depending on where you want to create the workflow.
Give your list or library a name and click “Create”
Click on the list or library to open it, then click on the “Flow” button in the toolbar.
Select “Create a flow” and choose a template from the list or click “See more templates” to search for a specific workflow template.
Follow the prompts to configure the workflow, selecting the list or library and any additional settings or options as needed.
Customize the workflow as needed by adding additional conditions, actions, or steps, using the workflow editor or Power Automate (formerly Microsoft Flow).
Save and publish the workflow, and test it to make sure it is functioning correctly.

Note that the specific steps for creating a workflow in SharePoint Online may vary depending on the type of workflow you are creating and the tools you are using. For example, SharePoint 2013 workflows can be created using SharePoint Designer, while Power Automate workflows can be created using the web interface or desktop app for each respective tool. For Nintex workflow, you need to login to the Nintex cloud, and from there, you can create the Nintex workflow for your needs.

What is a task list in SharePoint Online?

A task list in SharePoint Online is a type of list that allows you to manage and track tasks or action items within a SharePoint site. It can be used to assign tasks to team members, track the status of tasks, and monitor progress towards project goals.

Task lists in SharePoint Online can be customized to include additional columns or fields to capture additional information, such as priority, due date, or task owner. They can also be linked to other SharePoint lists or libraries to track related items, such as documents or issues.

In addition to basic task management functionality, task lists in SharePoint Online also support features such as email notifications, alerts, and reminders. Users can receive notifications when a task is assigned to them, when a task is due or overdue, or when a task is updated or completed.

Task lists can be accessed and managed from within a SharePoint site or using the SharePoint mobile app, making it easy to stay up-to-date on task status and progress from anywhere. Task lists can also be integrated with other SharePoint features and tools, such as workflows, calendars, and project management tools, to provide a more comprehensive solution for managing tasks and projects.

How can you create a new task list in SharePoint Online?

To create a new task list in SharePoint Online, follow these steps:

Navigate to the SharePoint site where you want to create the task list.
Click on the gear icon in the top-right corner and select “Site Contents”
Click on the “Add an app” button and select “Tasks”
Give your task list a name and click “Create”
The task list will now be added to your site’s contents. Click on the name of the list to open it.
Customize your task list by adding or removing columns, setting up views, and configuring any other settings you need.
Click on the “New” button to create a new task.
Fill in the required fields for the task, such as the title and the task owner.
Save the task, and it will be added to your task list.

You can continue adding tasks to the list, and you can also assign tasks to specific team members, set due dates, and track the status of each task. You can also customize the task list to include additional fields or to configure workflows and other automation tools to help manage and track your tasks.

What are apps in SharePoint Online?

In SharePoint Online, apps are pre-built or custom tools or solutions that extend the functionality of a SharePoint site. They are designed to help users perform specific tasks or access information in a more efficient and effective manner.

Apps in SharePoint Online can be broadly classified into two categories:

Out-of-the-box apps: These are pre-built apps that come with SharePoint Online, such as lists, libraries, calendars, tasks, and discussion boards. These apps are designed to meet common business needs and can be customized to fit specific requirements.
Custom apps: These are apps that are developed by users or third-party developers using SharePoint’s development tools, such as SharePoint Framework or Power Apps. Custom apps can be used to create new features or solutions that are tailored to specific business needs or workflows.

Apps in SharePoint Online can be added to a site in several ways, including:

Adding pre-built apps from the SharePoint app store
Creating new lists, libraries, or other apps using SharePoint’s built-in templates
Developing custom apps using SharePoint’s development tools and APIs

Apps in SharePoint Online can also be integrated with other Office 365 tools and services, such as Power BI, Power Automate (formerly Microsoft Flow), and PowerApps, to provide a more comprehensive solution for managing and collaborating on information and data.

What is the difference between a app and web part in SharePoint Online?

In SharePoint Online, apps and web parts are both tools that can be used to extend the functionality of a SharePoint site, but they serve different purposes:

Apps: Apps are pre-built or custom solutions that can be added to a SharePoint site to provide additional functionality or to customize the user experience. Apps can include lists, libraries, calendars, workflows, and other tools that help users perform specific tasks. Apps can be added to a site by selecting them from the SharePoint app store, creating new apps using SharePoint’s built-in templates, or developing custom apps using SharePoint’s development tools.
Web parts: Web parts are individual components that can be added to a SharePoint page to display specific content or functionality. Web parts can be customized to display different types of information, such as lists, charts, videos, or custom content, and can be configured to interact with other web parts or SharePoint features. Web parts can be added to a page by selecting them from the web part gallery or by developing custom web parts using SharePoint’s development tools.

While apps provide a more comprehensive solution for managing and collaborating on information and data, web parts are more focused on displaying specific content or functionality on a page. Both apps and web parts can be used together to create custom solutions that meet specific business needs or workflows.

How can you install a new app in SharePoint Online?

To install a new app in SharePoint Online, follow these steps:

Go to the SharePoint site where you want to install the app.
Click on the gear icon in the top-right corner and select “Add an app”
In the “Your Apps” page, click on “SharePoint Store” or “From Your Organization”
Browse or search for the app that you want to install.
Click on the app to view more information about it, such as its features, reviews, and pricing.
Click on the “Add It” or “Buy It” button to install the app.
Follow the prompts to accept any permissions or terms of use required by the app.
Once the app is installed, it will be added to your site’s contents and will be available for use.

Note that some apps may require additional configuration or setup before they can be used. You can also customize or remove apps from your site as needed by going to the “Site Contents” page and selecting the app that you want to modify.

What is the recycle bin in SharePoint Online?

The recycle bin in SharePoint Online is a feature that allows users to recover items that have been deleted from a site or library. When an item is deleted, it is moved to the recycle bin, where it can be restored if needed.

In SharePoint in Microsoft 365, items are retained for 93 days from the time you delete them from their original location. They stay in the site Recycle Bin the entire time, unless someone deletes them from there or empties that Recycle Bin. In that case, the items go to the site collection Recycle Bin, where they stay for the remainder of the 93 days unless:

The site collection Recycle Bin exceeds its quota and starts purging the oldest items.
The items are manually deleted by the site collection administrator from the site collection Recycle Bin

A brief description of the two levels of recycle bin in SharePoint Online:

Site Recycle Bin: This is the first level of the recycle bin and contains items deleted from a site. Items deleted from a site are kept in the site recycle bin for 93 days, after which they are permanently deleted.
Second-Stage Recycle Bin: If an item is deleted from the site recycle bin, it is moved to the second-stage recycle bin. Items in the second-stage recycle bin are kept for the remainder of 93 days, after which they are permanently deleted.

SharePoint Online administrators can view and manage the recycle bin settings for a site or for the entire organization. For example, they can adjust the retention period for deleted items or restore items that have been permanently deleted. Additionally, users with appropriate permissions can view and restore items from the recycle bin by going to the recycle bin page for a site or library.

How can you restore a deleted item from the SharePoint Online recycle bin?

To restore a deleted item from the SharePoint Online recycle bin, follow these steps:

Go to the site or library from which the item was deleted.
Click on the gear icon in the top-right corner and select “Site Contents” or “Site Contents and Structure”
Click on “Recycle Bin” in the left-hand navigation menu.
Select the item that you want to restore by checking the box next to it.
Click on the “Restore Selection” button.
If the item was deleted from the site recycle bin and is no longer available, click on the “Second-Stage Recycle Bin” link and repeat the above steps.

Once you have restored the item, it will be returned to its original location in the site or library. Note that items can only be restored from the recycle bin if they have not yet been permanently deleted, either by reaching the end of the retention period or by being manually deleted from the second-stage recycle bin.

What are the different types of site templates in SharePoint?

SharePoint Online provides a wide range of site templates that can be used to create different types of sites for different purposes. Here are some of the most common types of site templates available in SharePoint Online:

Team Site: A site template that is designed for teams to collaborate and share information. It includes features like document libraries, lists, calendars, and discussions.
Communication Site: A site template that is designed for publishing and sharing information with a broad audience. It includes features like news and events pages, image carousels, and embedded videos.
Project Site: A site template that is designed for managing projects. It includes features like task lists, timelines, and project status reports.
Community Site: A site template that is designed for building online communities. It includes features like discussion boards, blogs, and wikis.
Document Center Site: A site template that is designed for managing large volumes of documents. It includes features like document routing, metadata management, and version control.
Records Center Site: A site template that is designed for managing documents that are subject to strict regulatory or compliance requirements. It includes features like document declaration, retention policies, and e-discovery.
Business Intelligence Center Site: A site template that is designed for creating, managing, and sharing business intelligence solutions. It includes features like data connections, PerformancePoint Services, and Excel Services.
Custom Site (Template): A site template that can be customized to meet specific business needs. It includes a blank site template that can be used as a starting point for building custom solutions.

Overall, the site templates available in SharePoint Online provide a range of options for creating sites that meet different business needs and requirements.

What is the search center in SharePoint Online?

The Search Center in SharePoint Online is a site template that provides a centralized location for performing search queries across multiple sites, lists, and libraries within a SharePoint Online environment. It provides an advanced search experience that allows users to refine their search results based on various criteria, such as metadata, content type, and author.

The Search Center is designed to help users find information quickly and easily across a range of content sources within their organization. It includes a search box where users can enter keywords, as well as a search results page that displays relevant results. The results page includes various options for filtering and sorting results, such as by date, relevance, or file type.

The Search Center can be customized to meet the specific needs of an organization, including adding custom search refiners, result sources, and query rules. It can also be extended with third-party search solutions, such as Microsoft Search, to provide even more advanced search capabilities.

In SharePoint Online, you can create a Search Center site by selecting the “Search Center” template when creating a new site collection. Once created, the Search Center can be configured and customized to meet the needs of your organization, providing a powerful search experience for your users.

What is the display template in SharePoint search?

In SharePoint search, a display template is a file that controls how search results are displayed to users. Display templates are used to specify the layout and formatting of search results, including the metadata and fields that are displayed.

Display templates are written in JavaScript and HTML and are used to create different types of search result layouts. There are two types of display templates in SharePoint search: control templates and item templates.

Control templates define the overall structure of the search results page, including the layout and design of the search results web part. Item templates define how individual search results are displayed within the search results web part.

Display templates can be customized and tailored to meet the specific needs of an organization, including changing the look and feel of search results, adding custom metadata, or displaying results in a specific format.

SharePoint search provides several built-in display templates that can be customized, or you can create your own display templates from scratch. To use a custom display template, you must upload it to the Master Page Gallery in SharePoint, where it can then be selected and applied to a search results web part.

Overall, display templates are an important part of SharePoint search, providing a powerful tool for customizing and controlling the way search results are displayed to users.

How can you customize the search center in SharePoint Online ?

To customize the SharePoint Online search template, we need to customize the search display template using SPFx and PnP JS coding. For more details, refer to this article: Customize SharePoint search results: Customize the handlebars template in PnP modern search web part

What is the Document Center site in SharePoint Online?

The Document Center is one of the site templates in SharePoint Online. The Document Center site in SharePoint Online is a pre-configured site template designed for managing large volumes of documents within an organization. It is optimized for managing document libraries and includes features such as document routing, metadata management, and version control.

The Document Center site template provides a centralized location for managing documents, with features such as:

Document Routing: This allows users to submit documents for review and approval before they are published, ensuring that the content is accurate and meets organizational standards.
Metadata Management: The Document Center site template includes support for metadata management, allowing users to tag documents with metadata such as author, date created, and keywords. This helps to make it easier to find and organize documents.
Version Control: The Document Center site template includes support for version control, allowing users to track changes to documents over time and revert to previous versions if necessary.
Content Types: The Document Center site template includes support for content types, allowing administrators to define specific document templates with pre-defined metadata and workflows.
Document Sets: Document Sets are a unique feature of the Document Center site template that allow users to group related documents together as a single entity. This can be useful for managing projects or other types of content that have multiple related documents.

Overall, the Document Center site template is a powerful tool for managing documents within SharePoint Online. It provides a range of features that can help organizations to better manage their documents, streamline workflows, and improve collaboration.

How can you create a new Document Center SharePoint Online?

Follow the same steps as when we create the team site or communication site in SharePoint Online: once you are in the site creation page, click on the more templates page; this will take you to the classic template selection page, from where you select “Document Center” as a template and create the site.

What is the record center site in SharePoint Online?

The record center is one of the site templates in SharePoint Online. The purpose of the record center site is to archive the old content from the active sites like the team site and communication site. If you want to move your old content automatically using the record management mechanism to the record center site, then we use this site template. The way we create the Record Center site is similar to the way we create the Document Center site in SharePoint Online.

For more details on the record management and record center sites in SharePoint Online, you may read the following articles:

SharePoint Document Center vs Records center site: What is the differences?

Both SharePoint Document Center and Records Center are pre-configured site templates that allow organizations to manage large volumes of documents within SharePoint Online. However, there are some key differences between the two.

SharePoint Document Center:

The Document Center site template is designed for managing large volumes of documents that are not subject to strict regulatory or compliance requirements. It provides a centralized location for managing documents, with features such as document routing, metadata management, and version control. Some of the key features of Document Center include:

Document Routing: This feature allows users to submit documents for review and approval before they are published, ensuring that the content is accurate and meets organizational standards.
Metadata Management: The Document Center site template includes support for metadata management, allowing users to tag documents with metadata such as author, date created, and keywords. This helps to make it easier to find and organize documents.
Version Control: The Document Center site template includes support for version control, allowing users to track changes to documents over time and revert to previous versions if necessary.
Content Types: The Document Center site template includes support for content types, allowing administrators to define specific document templates with pre-defined metadata and workflows.

SharePoint Records Center:

The Records Center site template is designed for managing documents that are subject to strict regulatory or compliance requirements, such as legal or financial documents. It provides a centralized location for managing documents that are subject to retention policies, with features such as document declaration, retention policies, and e-discovery. Some of the key features of Records Center include:

Record Declaration: This feature allows users to declare a document as a record, which triggers the application of retention policies and ensures that the document is managed in accordance with organizational policies and legal requirements. Once the document is declared as a record, user cannot delete or edit the document.
Retention Policies: The Records Center site template includes support for retention policies, which allow organizations to define specific rules for how long documents should be kept and when they should be disposed of.
E-Discovery: The Records Center site template includes support for e-discovery, allowing organizations to search and retrieve documents in response to legal or regulatory requests.

Overall, while both SharePoint Document Center and Records Center provide features for managing documents, the Records Center site template is specifically designed to meet strict regulatory or compliance requirements, while the Document Center site template is more geared towards general document management needs.

What is the Business Intelligence Center in SharePoint Online?

The Business Intelligence (BI) Center in SharePoint Online is a pre-configured site template that provides a centralized location for creating, managing, and sharing business intelligence solutions within SharePoint Online.

The BI Center site template includes a set of pre-built tools and features that enable users to create powerful business intelligence solutions, including dashboards, reports, and scorecards. Some of the key features of the BI Center include:

Data Connections: The BI Center includes support for connecting to various data sources, such as Excel spreadsheets, SQL Server databases, and SharePoint lists.
PerformancePoint Services: The BI Center includes support for PerformancePoint Services, which is a powerful tool for creating interactive dashboards, scorecards, and reports.
Excel Services: The BI Center includes support for Excel Services, which allows users to create and share Excel-based reports and dashboards.
Business Connectivity Services: The BI Center includes support for Business Connectivity Services, which allows users to connect to external data sources and create custom reports and dashboards.
Power View: The BI Center includes support for Power View, which is a powerful data visualization tool that enables users to create interactive reports and visualizations.

Overall, the Business Intelligence Center in SharePoint Online is a powerful tool for creating and managing business intelligence solutions within SharePoint Online. It provides a centralized location for creating and sharing reports and dashboards, and includes a variety of tools and features that enable users to connect to data sources, visualize data, and create custom solutions that meet their specific needs.

What is the ribbon in SharePoint Online?

The ribbon in SharePoint Online is a user interface element that provides quick and easy access to common commands and tools in the SharePoint Online interface. It appears at the top of the page in most SharePoint Online pages and includes tabs, buttons, and menus that are organized by task or function.

The ribbon in SharePoint Online is context-sensitive, which means that the available commands and options will change depending on the page and the object that is selected. For example, if you are working with a document library, the ribbon will include commands for managing documents, such as creating new documents, uploading files, and managing document properties. If you are working with a list, the ribbon will include commands for managing list items, such as adding, editing, and deleting items.

How can you customize the ribbon menu SharePoint Online?

The ribbon menu in SharePoint Online can be customized using the JSON format and SPFx framework.

For more details on how we can customize the ribbon menu using the JSON format, you may read this article: How to hide add new item in SharePoint list using JSON – SharePoint list hide command bar

What is the Social Feed in SharePoint Online?

The Social Feed in SharePoint Online is a feature that allows users to post and interact with content in a social network-style feed. It is similar to popular social media platforms such as Facebook or Twitter, but it is designed specifically for use within a SharePoint Online environment.

The Social Feed allows users to share updates, links, and other types of content with their colleagues and teammates. Users can also like and comment on posts, mention other users, and use hashtags to categorize and organize their content. The Social Feed also includes features such as real-time notifications, activity feeds, and personalized activity streams.

The Social Feed in SharePoint Online can be accessed from the SharePoint home page or from within individual SharePoint sites. It is typically used to facilitate communication and collaboration within teams and across departments, allowing users to stay up-to-date with the latest news and information within their organization.

What is the Newsfeed SharePoint Online?

Your SharePoint newsfeed is where you can see what your co-workers are doing throughout your work day and share ideas and observations as they occur to you. You can change what you share with the newsfeed settings.

What is the Community Site in SharePoint Online?

The Community Site in SharePoint Online is a site template designed for creating online communities within an organization. It provides a platform for users to share information, collaborate on projects, and engage with each other in discussions and other social activities.

The Community Site in SharePoint Online includes features such as discussion boards, blogs, wikis, and calendars, which allow users to share knowledge and collaborate on projects. It also includes features such as badges, reputation scoring, and moderation tools, which help to promote engagement and maintain a positive community environment.

The Community Site in SharePoint Online can be customized to meet the specific needs of an organization, with options for adding custom web parts, themes, and other branding elements. It can also be integrated with other SharePoint Online features, such as the Newsfeed and Yammer, to provide a seamless social experience for users.

What is the OneDrive for Business in SharePoint Online?

OneDrive for Business is a component of SharePoint Online that provides users with personal storage space for their files and documents. It is a cloud-based storage service that allows users to store, share, and collaborate on files from anywhere and from any device.

OneDrive for Business in SharePoint Online offers several features that are designed to enhance productivity and collaboration, including:

File storage and sharing: Users can store their files in OneDrive for Business and share them with others as needed. They can also set permissions and access levels for their files to ensure that only authorized users can access them.
Collaboration: OneDrive for Business allows users to collaborate on files in real-time, with multiple users able to work on the same file simultaneously. This can help to improve productivity and reduce the time needed to complete projects.
Mobile access: OneDrive for Business is accessible from any device with an internet connection, including smartphones and tablets. This allows users to access their files from anywhere and at any time.
Integration with other Microsoft services: OneDrive for Business is fully integrated with other Microsoft services, such as Microsoft Teams and SharePoint Online, allowing users to seamlessly share files and collaborate on projects.

What is the App Launcher in SharePoint Online?

The App Launcher in SharePoint Online is a user interface element that provides a centralized location for accessing various apps and services within the SharePoint Online environment. It appears as a grid of tiles in the upper-left corner of the SharePoint Online screen and is accessible from any page or site within SharePoint Online.

The App Launcher in SharePoint Online allows users to quickly and easily access a variety of apps and services, such as OneDrive for Business, Microsoft Teams, SharePoint lists and libraries, and other third-party applications. Users can also customize the App Launcher by adding or removing apps, rearranging tiles, and creating custom tiles for frequently used apps.

The App Launcher in SharePoint Online is designed to provide a consistent and intuitive user experience across different devices and platforms. It is accessible from desktop computers, tablets, and smartphones, and provides a unified way for users to access their apps and services regardless of their location or device.

What is the SharePoint Online Home Site?

The SharePoint Online Home Site is a modern landing page in SharePoint Online that provides users with a personalized and engaging experience. It serves as a central hub for accessing all the sites and content within an organization, and is designed to help users discover and access the information and resources they need to be productive.

The SharePoint Online Home Site is highly customizable and can be tailored to meet the specific needs of an organization. It includes a variety of web parts and features, such as news and events, site activity feeds, quick links to frequently accessed sites and content, and a search bar for finding information across the SharePoint environment.

Some of the key benefits of the SharePoint Online Home Site include:

Personalization: The SharePoint Online Home Site can be customized to provide a personalized experience for each user, based on their role, preferences, and activity within the SharePoint environment.
Easy navigation: The SharePoint Online Home Site provides users with a centralized location for accessing all the sites and content within an organization, making it easy to find the information they need.
Engagement: The SharePoint Online Home Site includes features such as news and events, site activity feeds, and social interaction tools that encourage users to engage with the content and with each other.
Customization: The SharePoint Online Home Site can be customized to meet the specific needs of an organization, with options for adding custom web parts, themes, and other branding elements.

How can you create a new Home Site in SharePoint Online?

We cannot create a home site directly in SharePoint Online, but we can convert the tenant root site to a home site using the Viva Connection app. Once you set up the home site, you can work with SharePoint home sites from Microsoft Teams.

For details on how a home site can be setup in SharePoint Online, you may read this article: Setup home site SharePoint: How to set up home site in SharePoint Online using PowerShell?

What is Next? SharePoint Online interview questions and answers

In the next upcoming SharePoint Online job interview Questions and Answers series, we will come up with real-time scenario-based SharePoint interview questions and answers that will cover SharePoint Online, SharePoint On-Premise, SPFx, etc. Generally, these types of scenario-based questions are asked in the big MNCs, so by referring to these questions, you can easily crack any big MNC interviews and get into your high-paying dream job, both in product- and service-based companies.

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