Manage meeting settings in Microsoft Teams

Office 365: Manage meeting settings in Microsoft Teams

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As the uses of Microsoft Teams meeting has been growing, we need to learn how effective and best ways we can manage meeting settings in Microsoft Teams from Office 365.

Key-Highlights

  • What is meeting settings in Microsoft Teams?
  • How to manage meeting settings in Micorosft Teams?
  • MS Teams meeting options
  • Participants in Microsoft Teams
  • Email invitation in Microsoft Teams
  • Email invite preview in Microsoft Teams Meeting
  • Network configuration in Microsoft Teams meeting settings

What is meeting settings in Microsoft Teams?

As per Microsoft, the definition is as “Meeting settings are used to control whether anonymous people can join Teams meetings, what is included in the meeting invitations, and if you want, you can enable Quality of Service (QoS) and set the ports for real-time traffic. These settings are used for all Teams meetings that people schedule in your organization.”

In short, using the meeting settings Microsoft Teams administrator enables how anonymous (outside organization) people can join Teams meetings and when they join the Teams meeting what are the features or options they can see – using the meeting settings these can be controlled.

How to manage meeting settings in Micorosft Teams?

Go to the Teams settings URL: https://admin.teams.microsoft.com/meetings/settings

Click on the “Meeting settings” from the “Meetings” section like below:

Meeting settings in Microsoft Teams
Meeting settings in Microsoft Teams

MS Teams meeting options

We can see the below options in the Microsoft Teams meeting settings configuration page:

  • Participants
  • Email invitation
  • Network

Participants in Microsoft Teams

If we enable this option, anonymous users can join a meeting.

Anonymous users can join a meeting in Microsoft Teams Meeting
Anonymous users can join a meeting in Microsoft Teams Meeting

Email invitation in Microsoft Teams

Using this option we can customize meeting invitations sent to people that can include your organization’s logo, specific URLs, and custom footers that can include statements for privacy or security and phone numbers for technical support.

We can set the below URLs and footer using the email invitation configuration section:

  • Logo URL
  • Legal URL
  • Help URL
  • Footer
Email invitation configuration in Microsoft Teams
Email invitation configuration in Microsoft Teams

Email invite preview in Microsoft Teams Meeting

Once we click on the “Preview Invite” button, we can see the email invite preview screen.

Note:

The preview shown here is for representation purposes only. The actual invitation might vary based on the version of Teams client and Teams plugin for Outlook being used by the users.

Email invite preview in Microsoft Teams Meeting
Email invite preview in Microsoft Teams Meeting

Network configuration in Microsoft Teams meeting settings

Using the network configuration we can set up how you want to handle Teams meetings real-time media traffic (audio, video, and screen sharing) that flow across your network.

  • Insert Quality of Service (QoS) markers for real-time media traffic
  • Select a port range for each type of real-time media traffic
  • Media traffic type configuration

Notes:

  • Under the media traffic type, we can set Audio, Video, Screen sharing ports.
  • Audio Starting Port 50000, Ending Port 50019, Total Ports: 20
  • Video Starting Port 50020, Ending Port 50039, Total Ports: 20
  • Video Starting Port 50040, Ending Port 50059, Total Ports: 20
  • In “insert Quality of Service (QoS) markers for real-time media traffic”, the default selection is off.
  • In “select a port range for each type of real-time media traffic”, the default selection is specified port ranges.
  • Once we change the selection to “Automatically use any available ports”, the media traffic type selection will be hidden.
Network configuration in Teams meeting settings
Network configuration in Teams meeting settings

Live events policies in Microsoft Teams

Teams live events policies are used to turn on or off features, such as who can join a live event, if transcription is provided for attendees, or if recording live events is available for people that schedule and hold live events. You can use the Global (Org-wide default) policy and customize it or create additional policies with different settings and assign them to people that hold live events in your organization.

Summary: What we had here?

Thus in this article, we have learned the below with respect to meeting settings in Microsoft Teams:

  • What is meeting settings in Microsoft Teams?
  • How to manage meeting settings in Micorosft Teams?
  • MS Teams meeting options
  • How to manage participants in Microsoft Teams?
  • How to manage email invitations in Microsoft Teams?
  • How to preview email invite in Microsoft Teams Meeting?
  • How to manage network configuration in Microsoft Teams meeting settings?

See Also

You may also like the below Microsoft Teams articles:

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