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Want to hide disable or inactive users from SharePoint online search? Sometimes we may need to hide the disabled or inactive users from the SharePoint online search, then how to handle this? In this article, I will explain how to implement this.
Description: Hide disable or inactive users from SharePoint online search
When some users already have left the origination, but those users continue to appear in the SharePoint search result in this scenario we have to hide the disabled inactive users from the below SharePoint online search page, what is the approach to implementing this?
1. https://sp.sharepoint.com/search/Pages/peopleresults.aspx
2. https://sp.sharepoint.com/sites/sales/_layouts/15/search.aspx
Resolution: Hide disable or inactive users from SharePoint online search
We need to follow the below steps to hide the inactive users from SharePoint Online search result
Step 1:
Get all disabled users from your local AD using the below PowerShell command and export to CSV.
Get-ADUser -Filter {Enabled -eq $false} | FT samAccountName, GivenName, Surname
Or
Get-ADUser -Filter {Enabled -eq $false} | select SamAccountName, GivenName, Department, Location | Export-Csv "C:\temp\ADDisabledUsers.csv"
Step 2:
Need to change the profiles AD property “msExchHideFromAddressLists” to True or Yes for all disabled users got in step 1
set-adobject -Identity $someoneDisabledUser -replace @{msexchhidefromaddresslists="$true"}
Notes:
The best way to update in bulk if we have more disabled users is as below:
- Export to CSV all disabled users using the above step 1 command.
- Read the csv – and inside foreach loop call the set-adobject -Identity $someoneDisabledUser -replace @{msexchhidefromaddresslists=”$true”}
Example:
$disabledUsersCSV=Import-Csv "C:\temp\ADDisabledUsers.csv"foreach($oneDisabledUser in $disabledUsersCSV){$disabledUser=$oneDisabledUser.SamAccountNameset-adobject -Identity $disabledUser -replace @{msexchhidefromaddresslists="$true"} }
Step 3:
Update the search query as below on the SharePoint search query page:
- Go to the enterprise search people results on page: https:///search/Pages/peopleresults.aspx Example: https://globalsharepoint.sharepoint.com/search/Pages/peopleresults.aspx
- Edit Search Results page
- Edit the People Results Web Part
- Change query
- Change Query Text from {searchboxquery} to {searchboxquery} AND -“SPS-HideFromAddressLists”:1
Outcome:
All disabled users will not be shown in the search.
Notes:
- Changing the “MailNickName” attribute in on-premise AD is a must, without this attribute change the “msExchHideFromAddressLists” attribute will not be synced to SharePoint online.
- This technique will not work – if the users are created in the cloud.
- So Microsoft needs to change the below “May” to “Must” in the below document:
“Hint: You may (should be a must) need to add/update the “MailNickName” attribute in on-prem AD for the msExchHideFromAddressLists to sync. ”
Summary: Hide disable or inactive users from SharePoint online search
Thus, in this technique, we have learned about how to hide disabled or inactive users from SharePoint online search in office 365.
Reference URL: SharePoint online search
- https://techcommunity.microsoft.com/t5/SharePoint-Support-Blog/Exclude-Users-From-Delve-and-SharePoint-Online-People-Search/ba-p/170731
- https://blogs.technet.microsoft.com/beyondsharepoint/2016/11/11/restrict-disabled-users-in-search-results/
- http://thomasdaly.net/2016/01/16/hiding-people-from-people-search/
- https://community.spiceworks.com/topic/2034603-hide-exchange-users-in-sharepoint-online-and-delve
See Also: SharePoint Online PowerShell
You may also like the below SharePoint Online tutorials:
- Office 365: Getting started with SharePoint PnP PowerShell – installation
- In 2 steps convert a classic SharePoint page to modern using PnP
- Office 365: Retrieve hub sites and associated sites using PnP Powershell
- Create a modern team site using PnP PowerShell in SharePoint
- In 4 steps access SharePoint online data using postman tool
- SharePoint admin center: Learn SharePoint online administration in an hour – step by step
- SharePoint REST API: GET vs POST vs PUT vs DELETE vs PATCH
- Office 365: Understanding the hub site in SharePoint online
- PowerApps hide show fields
- Conditionally show or hide columns in a SharePoint list
- SharePoint Online conditional row formatting based on a LOOKUP column value using JSON
- Power Automate[Detailed]: set item level permissions in SharePoint online step by step with HTTP request
- Office 365: Create content type in SharePoint Online using PnP PowerShell
- Office 365: How to create document library in SharePoint Online using PowerShell?
- HTML Table in Power Automate: Learn HTML table formatting using Microsoft Power Automate step by step
- Column header formatting in SharePoint list Quick Edit or Datasheet View
- SharePoint Hyperlink in Text Field: Convert a single line of text column to hyperlink using SharePoint column formatting
- Conditionally show or hide columns in a SharePoint list
- SharePoint Online – O365 – How to create a Tile view in modern SharePoint online lists and configure it.
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