SharePoint migration tool comparison - select the right migration tool for your business

3 SharePoint Migration Tools (Metalogix, Sharegate, FME Migration Center)

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In my professional career, I have got the opportunity to work on many SharePoint migration projects and worked with a couple of well-known migration tools. One thing I can say while planning for the SharePoint migration project, selecting the right migration tool will play a vital role in the successful migration, so – we can say selecting the right SharePoint migration tool for your business will be one of the key factors. In my career, I have worked on ShareGate, Metalogix (Content Matrix), FME migration-center. In the below section I will compare these – Metalogix, Sharegate, FME Migration Center migration tools from my experience when to consider which tool over the other one.

Key-Highlights:

  • Comparison between ShareGate, Metalogix, FME Migration center, Content DB Migration, SharePoint Migration Tool (SPMT) tool.
  • Pros and cons of ShareGate migration tool.
  • Pros and cons of Metalogix – content migration tool.
  • Pros and cons of FME migration-center- migration tool.
  • When to use ShareGate, Metalogix, FME Migration center, Content DB Migration, or SharePoint Migration Tool (SPMT) tool.

ShareGate vs. Metalogix (Content Matrix): Pros & Cons

The decision to pick ShareGate or Metalogix for the migration project will be largely dependent upon the type of migration you’re looking for – both the tools have their own needs and scope over the other one. Below, we will discuss the pros and cons of each tool and which type of migration is best for each tool.

Pros and Cons of ShareGate Migration Tool

If you are looking for as is content migration from one environment to another without major changes in the content or site structure – then the ShareGate migration tool could be the right choice for you to select – it is an easy to use migration tool with a  simple user-friendly straightforward user interface.

Pros of ShareGate

We might consider the below pros from the ShareGate tool:

  • In the ShareGate migration tool, the licensing cost works based on the number of users and not by the amount of content you want to copy or move – this is how it becomes a budget-friendly option for those moving large amounts of content to migrate, which gives an additional plus point in terms of cost over the other migration tools available in the market.
  • Another major advantage is – it has very good customer support if you run into a problems during the migration, simply go to their user-friendly website to search for a solution, or we can email ShareGate support staff, who typically respond within 24 hours and a dedicated technician will be associated with you until the issue gets resolved.
  • The ShareGate helps us to generate various reports like site collection, sites, permission, workflow, etc – these reports are really helpful while analyzing the source site data.
  • Recently ShareGate has launched an additional plug-in to get connected with Microsoft Teams – this plug-in comes along with the existing Sharegate license.

Cons of ShareGate

From my experience, I would consider the below cons:

  • Migration job (configuration) is not export-able into a PowerShell file for re-use and further customization.
  • If your newly migrated site needs major changes in the content or site structure during the migration – then the ShareGate will not fit there.

Pros of Metalogix Migration Tool (Content Matrix)

Though the ShareGate is a great tool for any type of users (IT, Business End User, Power User, and SharePoint Administrator), it works fine while you do the just content migration, however, if you plan to transform your source data to the target environment with the new structure then, ShareGate might not be the right choice – in this scenario, Metalogix might be the right choice.

  • Migration job (configuration) is export-able into a PowerShell file for re-use and further customization – personally, I like this feature very much in MetaLogix, this keeps MetaLogix ahead of ShareGate.
  • The custom XML based job can be created using the C# coding, so if you know C# easily you can develop a custom job which can be fed into the Metalogix.
  • The global log file can be configured for the migration job in a central location where all logs will be available for all jobs.

Cons of Metalogix Migration Tool (Content Matrix)

  • It is not easy to use, one should be well trained for the user interface, especially if you plan to configure some sort of transformation during the migration it is not as easy until you know the tool well.
  • License is a bit expensive than ShareGate – of course, it has more features than ShareGate.

FME Migration Center

Apart from ShareGate and Metalogix (Content Matrix), we do have one more migration tool name FME Migration center – it might not be known to many SharePoint Folks as it is not only focusing on SharePoint migration. The FME Migration-center is a content migration platform, which carries out highly automated, large volume migrations without system downtime.

This is a great tool – this can be used if you plan to migrate non-Microsoft product or content to Microsoft SharePoint. For example, if you want to migrate the eRoom applications (Documentum based, EMC2 product) to SharePoint this tool works well.

The FME Migration Center tool works based on the various adapter (jar file) those adaptors (jar) can be hooked into the FME migration-center tool – when it comes to using the adaptor we can use the out of the box adaptor or even we can develop a custom adaptor for that the developer should be expert in java coding.

As we see, the FME migration-center tool uses a java-based adaptor – so, while you are forming the migration team, the team should consist of both SharePoint and Java resources.

Note:

  • The FME migration-center a very big powerful tool, it has lots of features meaning we can connect to lots of different types of legacy applications (Microsoft and non-Microsoft-based applications) using the various connectors provided by the tool where SharePoint is just one of the small connectors.

Pros of FME Migration Center

  • This is a good tool if you have data in the various legacy source application both in Microsoft and non-Microsoft based, and those data want to migrate in SharePoint, then the Migration center might be the right choice.
  • It supports various non-Microsoft based applications as well.
  • For a java developer customizing the adaptor will be easy, even we can develop our own custom adaptor.
  • This could be considered a metadata transformation engine.
  • Migration-center creates a full snapshot of all source system information (metadata, folder structure, relations, object types, access rights, etc. into a central migration database.
  • Efficiently handles delta migration – the delta scanning of source systems permits migration activities on live data without affecting the daily business operations. Migration-center automatically picks up any changes to source data repositories and integrates them into the migration process.
  • No limitation on the volume of data to migrate.

Cons of FME Migration Center

  • It is very complicated to use – one must go thru the learning before you start it – here we cannot directly migrate the data to the target application, it has to go thru the various life cycle of migration like configuration, transformation & validation, then the actual migration – each step in the migration process should be error-free before going to the next step otherwise we cannot do the migration.
  • Migration troubleshooting is complicated.
  • The migration server should be highly configured.
  • License is expensive as it supports lots of different types of legacy applications (Microsoft and non-Microsoft-based applications).

Final Conclusion

The analysis of the above tools was done based on my personal experience which is completely unbiased. I am not saying one tool is good over the other one – all the three tools mentioned above (ShareGate, Metalogix, FME) have their own needs and scope in order to the migration it all depends on your type of source application and data you are planning to migrate.

To summarize, we can say as below:

Use ShareGate, when

  • If you want to migrate as is content migration without bigger changes in the content and structure of the site during the migration – we can tag this simple as-is migration.

Use Metalogix, when

  • If you want to handle lots of transformations, changes in the content and site structure during the runtime of the migration, for example – mapping a new content type to a target document library during the runtime of the migration – we can tag this as complex migration.

Use FME, when

  • If your source legacy data hosted in both Microsoft and Non-Microsoft applications, and you want to migrate those data in SharePoint then FME Migration Center might be your choice – we can tag this as complex migration that can be fit for both Microsoft and Non-Microsoft applications migration to SharePoint.

Alternatively, we can think of Content DB migration when,

  • If you want to do, the as-is SharePoint on-premise to on-premise migration (SharePoint previous version to next version without any changes in the content and site structure – then content DB migration approach might your choice.

and also, we can think of SharePoint Migration Tool (SPMT) when,

  • If you want to migrate your SharePoint on-premise content as is to Office 365 SharePoint online with minimal changes in the target site.
  • The tool runs in the background without impacting your production environment.

Notes:

SPMT lets you migrate content to SharePoint and OneDrive from the following locations:

  • SharePoint Server 2016
  • SharePoint Server 2013
  • SharePoint Foundation 2013
  • SharePoint Server 2010
  • SharePoint Foundation 2010
  • Network and local file shares

Summary:

Thus in this article, we have learned the below with respect to choosing the SharePoint migration tools:

  • Comparison between ShareGate, Metalogix, FME Migration center, Content DB Migration, SharePoint Migration Tool (SPMT) tool.
  • Pros and cons of ShareGate migration tool.
  • Pros and cons of Metalogix – content migration tool.
  • Pros and cons of FME migration-center- migration tool.
  • When to use ShareGate, Metalogix, FME Migration center, Content DB Migration, SharePoint Migration Tool (SPMT) tool.
  • SharePoint migration tool comparison – selecting the right migration tool for your business.

See Also

You may also like the below SharePoint Migration articles:

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